What are the responsibilities and job description for the Program Assistant position at HELP USA?
Program: Homebase Service Area 6 | 1780 Grand Concourse, Bronx, NY 10457
What You'll Do
As part of New York City’s plan to end homelessness, the Department of Homeless Services established Homebase Homeless Prevention Community Resource Centers throughout New York City. Homebase programs are designed to assist families and individuals who are homeless or at imminent risk for becoming homeless to develop a plan for long-term housing stability. Homebase helps clients navigate the complicated eviction process, offers financial and money management counseling, helps clients obtain public benefits, provides short-term financial assistance, and helps with relocation if necessary.
As Program Assistant for one of our Homebase programs, you’ll provide administrative support to and work closely with the Executive Director and Assistant Executive Director to help ensure the program runs smoothly.
Your responsibilities will include:
Tracking program enrollment data and case closures, ensuring that new enrollments are appropriately identified and categorized in the CARES database.
Providing support for ongoing and special projects and preparing required weekly and monthly program reports.
Supporting Financial Assistance Requests (FARs) by processing check requests, entering approvals in CARES database, updating the FAR status spreadsheet, securing checks in the on-site safe, and maintaining a log for signing checks in and out.
Interfacing with Central Officer regarding processing and payment of FARs, in absence of Document Specialist.
Scheduling meetings, trainings, and interviews.
Coordinating volunteer and student intern schedules.
Providing backup to the Business Manager for new hire paperwork, payroll, petty cash, and maintenance of program inventory.
Assisting with creation of promotional materials, outreach letters, and other informational mailings.
Assisting with creation, editing, and dissemination of program forms.
Scheduling events and participating in program outreach efforts to community-based organizations in order to increase program enrollment.
You’re a great fit for this role if you have:
High School Diploma or equivalent OR equivalent experience and skills.
Three to Five years’ experience in not-for-profit organization preferred.
Working knowledge of payroll timekeeping systems desirable.
Excellent organizational and time management skills to enable successful management of multiple tasks in a timely manner in a fast paced and demanding environment.
Ability to take the initiative, be dependable and resourceful, and pay keen attention to detail.
Strong verbal, written, and negotiation skills.
Computer literacy, particularly with Microsoft Office applications.
Valid US driver’s license a plus.
Salary : $23
