Description

Human resources and Finance assistant

Background

The HOPE Program is a leader among New York City job training providers, upskilling adult jobseekers (ages 18 - 70) for a broad range of sectors, including a focus on green construction, maintenance, infrastructure and related careers. We work with individuals facing deep structural barriers to employment, including histories with the criminal legal system, current and/or past homelessness, substance abuse disorders, low educational attainment and more. Our comprehensive approach includes classroom training, industry-recognized certifications, digital literacy and access, financial literacy and access, mental health support, case management, paid job training, and our signature “HOPE for Life” approach, which provides a vital community of support throughout the lives of HOPE graduates’ careers. With measurable outcomes among the strongest in the industry, HOPE’s impact sits at the intersection of racial justice, and building a more equitable future for New York City. Our work is best described in the words of our graduates, such as Ramon.

The Position

HOPE is seeking a Human Resources and Finance Assistant who will be responsible for assisting with the maintenance of our HRIS system, office operations, and select finance tasks. The position reports to the Director of Human Resources and Operations. This is a hybrid position, working out of HOPE’s Downtown Brooklyn location at 1 Smith Street at least three times a week. The position, under the direction of the Director of Human Resources and Operations, will help to achieve organizational goals, and efficiency within the department.  

Responsibilities

Human Resources

• Manage all aspects of the HRIS system (Paycom). 
• Maintain Paycom Talent Management system, which includes posting open positions.
• Maintain internal documents. 
• Participate in employee lifecycle management.
• Run payroll in the absence of the Director of Human Resources and Operations.

Operations

• Assist the Director of HR and Operations in maintaining the office environment.

Finance 

• Manage government grants process including updating variance reports with actuals and refine projections, compile reimbursement claims and follow up with government agencies to ensure timely payments, book government grant revenues and and apply cash receipts accordingly in the accounting system, review AR aging weekly and follow up on outstanding payments. 

• Help ensure a smooth payables process by assisting with purchase orders (PO), entering vendor bills with appropriate department/program/grant allocations, matching them to existing purchase orders.
• Record and reconcile credit card expenses. 
• Make reclassification entries as necessary.
• Upload bank activities in the accounting system and perform bank reconciliations.
• Maintain bank deposit and discrepancy spreadsheet.

Other projects and related tasks as assigned.

Qualifications

• Experience in Human Resources is preferred. 
• Experience with government grant management is preferred.  
• Knowledge of HRIS and accounting systems; Paycom and NetSuite exposure is a plus.
• Attention to detail.
• Google platform experience.
• Proficiency in Microsoft Office, especially Microsoft Excel. 
• Able to adapt and adjust based on organizational needs. 
• Effective written and verbal communication skills.
• Ability to maintain confidentiality.

Salary and Benefits

The annual salary range for this position is $50,000 to 60,000 and is dependent upon experience. HOPE provides a full package of benefits including: healthcare and dental insurance; retirement plan; competitive vacation (plus half-day Fridays during the summer which is equal to 7.5 additional vacation days); and 12 paid holidays.

Interested Candidates

Please respond to this posting or click this link. Resumes unaccompanied by a cover letter will not be reviewed. No telephone calls, please.

The HOPE Program is an equal opportunity employer.

WWW.THEHOPEPROGRAM.ORG

Qualifications

Salary : $50,000 - $60,000