What are the responsibilities and job description for the Executive Assistant to CEO position at HelpResource agency?
HelpResource Inc. is an international staffing agency operating in the USA, UAE, Georgia, Armenia, Kazakhstan, Peru, Mexico, Brazil, Colombia, England, Denmark, Holland, Finland, Estonia, and Russia, with plans to expand into Saudi Arabia and Uzbekistan. We provide HR and outsourcing services to help businesses meet their hiring needs.
Position Summary:We are seeking a highly organized and proactive Executive Assistant to the CEO who is fluent in Russian and has experience in planning and executing large-scale events. An education in the United States or experience working in U.S. companies is a significant plus. This role requires exceptional communication skills, the ability to manage multiple projects simultaneously, and a strong sense of initiative.
Key Responsibilities:- Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
- Plan, coordinate, and execute company events, trips, and meetings, both domestically and internationally.
- Manage budgets and optimize event and travel expenses, ensuring efficient use of resources.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.
- Prepare reports, presentations, and documents as needed.
- Support business development activities by coordinating meetings and tracking progress.
- Assist with HR and outsourcing projects, collaborating with teams across multiple countries.
- Act as a liaison between the CEO and other executive members.
- Fluency in Russian and English (both written and spoken) is required.
- Bachelor’s degree from a U.S. institution or experience working with U.S.-based companies is highly preferred.
- Proven experience as an Executive Assistant or in a similar role, ideally within a fast-paced, international environment.
- Event planning experience is essential, including coordination of large events, meetings, or company functions.
- Exceptional organizational and time management skills with the ability to multitask and prioritize.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
- Strong problem-solving abilities and attention to detail.
- Proven ability to handle confidential information with discretion.
- Competitive salary and benefits package.
- Opportunity to work in a dynamic, international environment with a focus on professional growth.
- Collaboration with a diverse and motivated team.
- Involvement in exciting projects and events worldwide.
