What are the responsibilities and job description for the Controller position at Hemophilia of Georgia?
Hemophilia of Georgia
Job Description
Position: Controller Status: Full-time, Exempt
Supervisor: Vice President of Operations Date: February 8, 2023
The Controller maintains and records accounting and financial data for HoG and assists in establishing, implementing and maintaining the organization’s accounting principles, practices and procedures in accordance with GAAP and the nonprofit sector. The Controller prepares monthly financial reports and documents for the annual financial audit. The Controller trains and supervises the Accounting Assistant.
QUALIFICATIONS
- Four-year college degree with an accounting/business concentration and at least two years' experience OR 15 years of experience as a full-charge Bookkeeper or similar accounting position.
- Ability to complete complex accounting work on projects and problems that may include data analysis.
- Ability to work without supervision, to use independent judgment, and to make appropriate decisions.
- Ability to supervise and train employees to include organizing, prioritizing, and scheduling work assignments.
- High level of interpersonal skills to handle sensitive situations. Position continually requires demonstrated poise, tact and diplomacy.
- Ability to maintain confidentiality.
- Must be accurate and thorough—monitoring own work to check for errors.
- Proficient in Microsoft Office Suite applications and accounting/bookkeeping software.
- Must be able to lift and carry 30 pounds.
RESPONSIBILITIES
Maintain a positive work atmosphere by acting and communicating in a manner so that you work productively, effectively, and efficiently with customers, clients, co-workers, volunteers, and management.
Essential Functions:
- Maintain all official accounting records in conformance with generally accepted accounting principles.
- Supervise, train and evaluate the Accounting Assistant.
- Coordinate all audit activities.
- Prepare all required schedules and reports and provide access to requested documents.
- Coordinate review and updating of Risk Assessment documents.
- Prepare report annually for SAS 112 compliance.
- Provide financial information for IRS Form 990. Coordinate review of 990 draft prior to filing.
- Prepare monthly financial statements and various detailed analyses.
- Manage month-end closing process for the accounting system. This includes reconciling all accounts, cash receipts, sales orders, accounts receivable, accounts payable, and general ledger.
- Ensure that all cash disbursements are coded to the proper accounts.
- Oversee the entering of invoices into the accounting system and processing for payment.
- Review account distribution for monthly reporting. Analyze and balance for month-end closing.
- Monitor state contract funding for uninsured and underinsured clients and keep Vice President of Operations, CEO, VP of Programs, and VP of Research and Public Policy apprised of expenditures.
- Prepare depreciation, investment, accruals, payroll and general journals.
- Approve and post all journals into the accounting system.
- Balance and analyze all accounts.
- Review and compare actual to budget. Explain differences to CEO and the Vice President of Operations.
- Prepare annual budget materials for managers–forms, previous year’s budget figures, and most recent financial statement.
- Prepare spreadsheet of staff salaries and allocations by grant/contract for each manager and prepare a master sheet for the CEO.
- Assist managers as needed with preparation of individual department budgets.
- Analyze final staff budget and review with managers.
- Prepare FFRs (Federal Financial Reports) for all grants with assistance and review by staff grant manager.
- Draw down grant funds as expended and prepare quarterly PMS reports.
- Prepare monthly and quarterly financial reports for all state grants/contracts.
- Calculate and post charges and payroll to grants.
- Calculate and report program income under MCHB grant.
- Calculate and post monthly cost allocation entries to the G/L.
- Ensure that all cash receipts are coded to the proper account.
- Oversee remote deposit, prepare and make some cash deposits.
- Prepare monthly summary for general ledger posting.
- Perform a variety of complex accounting duties in the preparation and processing of payroll and benefit calculations.
- Review time sheets for hours worked for non-exempt employees and calculate and record salary adjustments as necessary.
- Examine and verify payroll and PTO data for accuracy. Research and analyze discrepancies and processes appropriate corrections.
- Calculate and apply garnishment deduction orders.
- Verify payroll check service reports. Oversee all adjustments.
- Spread monthly time sheets for quarterly reporting.
- Prepare 403(b) checks and reports; send to firm who manages program.
- Submit information required for annual reporting to firm who manages 403(b) program.
- Prepare Indirect Cost Rate Proposal form every two years or as required.
- Assist in preparing expense vs. budget reports for all special events.
- Oversee preparation of annual 1099 report.
- Maintain pharmacy price list.
Additional Responsibilities:
- Record cash receipts into appropriate checkbook.
- Enter and maintain fixed assets in accounting software.
- Review sub-grantees quarterly invoices for accuracy and process checks.
- Assist A/R in balancing inventory and determining the reasons that integration failed and resolving the problem.
- Assist A/R staff in resolving old billing issues.
- Analyze pharmacy margin: Identify trends; Test for accuracy of A/R invoicing.
- Additional duties as assigned by the Vice President of Operations or CEO.
Salary : $78,800 - $99,800
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