What are the responsibilities and job description for the Accounts Payable Specialist position at Hemphill Construction Company?
General Summary of the Position:
Responsible for all activities necessary to process all HCC invoices to include overhead expenses, subcontractors, general requirement vendors and general conditions vendors. Coding and input of all construction related accounts payable including verification of all necessary documents including releases.
Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)
- Review and obtain appropriate approvals on all construction related invoices.
- Input invoices into system for payment.
- Preparation and payment (check processing) of payables as required and maintenance of the payable files and records.
- File accounts payables documentation and other information as required.
- Balance and reconcile weekly payables.
- Apply for Material Purchase Certificate
- Provide support to management as needed and perform other duties as assigned by management.
Required Knowledge, Skills and Abilities:
- Ability to analyze information with attention to detail
- Must be able to communicate in a professional manner with internal and external personnel.
- Must be willing and able to maintain employee confidence and protects confidential information
- Understanding of generally accepted accounting principles
- Ability to prioritize various assignments which may be in progress simultaneously
- Ability to work independently, as well as, collaboratively with other departments
- Proficient in Microsoft Office and data entry
- Ability to meet attendance schedule with dependability and consistency.
Required Education, Training and Experience:
- High school diploma or equivalent (GED) required; Associates Degree in Accounting, Finance or a related field preferred.
- 5 years of accounts payable experience required
Work Environment:
- Regularly works in an inside office setting with minimal exposure to outside conditions.
- Must be able to lift, push, pull or carry objects up to 20 pounds, use abdominal and lower back muscles to provide support over time without fatigue and to effectively jump, sprint or throw an object.
- Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination.
- Noise level is generally quiet.
