What are the responsibilities and job description for the Scheduler position at HEMSI?
Summary: Compiles personnel assignment schedules for operations department and human resource functions by performing the following duties. This will include weekends hours and a set schedule that is to be determined.
Essential Duties and Responsibilities:
(Other duties may be assigned)
- Solicits and assigns personnel to complete staffing schedules for pre-arranged leave and known upcoming openings, including special events
- Studies production schedules and staffing tables to ascertain personnel requirements.
- Determines and records work assignments according to worker availability, job classification, and preferences.
- Compiles and oversees distribution of work schedule.
- Adjusts schedules to meet emergencies caused by extended leave or increased production demands.
- Tracks ETO usage and availability for operations.
- Coordinates information on leave requests with appropriate supervisory staff.
- Works on immediate need openings with MedComm staff as work schedule allows.
- Audits time and attendance data for operations staff and provides reports to appropriate supervisors
Behavioral Core Competencies:
To perform the job successfully, an individual should demonstrate the following competencies on a daily basis. These factors will be used to measure an employee’s performance throughout the work day.
Administrative:
- Demonstrates proper attendance and punctuality requirement
- Completes task on time and accepts responsibility for the best of the organization
- Time management and prioritizing – uses time efficiently with existing resources
- Upholds HEMSI policy and procedures
- Delegates appropriate work assignments within workforce
Communication:
- Accurately distributes information, both written and orally
- Provides excellent internal customer service
- Maintains high standards of professionalism
- Demonstrates team work with co-workers and upholds organizational values
- Maintains code of ethics and confidentiality in dealing with co-workers
Cognitive:
- Problem Solving – discovers, analyzes, and solves problems to overcome obstacles
- Initiative – identifies opportunities and issues, and proactively acts to follow through on work activities to capitalize or resolve them
- Innovative – generates unique ideas for improving work
- Exhibits adaptability – can change in demanding work environment when unexpected events happen for the best environmental fit
- Listening – accurately receives information and reciprocates effectively to party received from
- Decision Making – makes accurate judgments and can weigh risks effectively
- Demonstrates attention to detail and analytical thinking
Qualifications:
Hard Skills:
- Education/Experience - Bachelor's degree (B. A./B.S.) from four-year college or university preferred; or one to two years related experience; or equivalent combination of education and experience.
- Computer Skills - To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; previous experience in scheduling systems software such as EPro a plus
- Math Ability - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic math/algebra.
Soft Skills:
- Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Work Environment and Physical Demands:
The noise level in the work environment is usually quiet.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reports To: Chief Operations Officer
FLSA Status: Exempt
Department: Administration
