Administrative Specialist

Position Summary The Administrative Specialist primarily performs administrative support and team coordination tasks under general supervision. They support a team within the organization by coordinating calendars, scheduling meetings, organizing events, and managing the team budget, and may also provide project/program support as needed. Essential Job Functions & Accountabilities Administrative Support Provides administrative support for a team which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc. Reviews and answers correspondence. Conducts research, prepares statistical reports and spreadsheets, and prepares presentations. If working in a national office, performs additional office support activities. Other duties as assigned. Team Coordination Coordinates calendars and schedules team meetings and employee reviews/touchpoints. Organizes and promotes team events such as Give Backs and celebrations. Assists with onboarding activities for new hires. Manages and records team budgets and expenditures. Assists with team expense reports. Coordinates team travel. Acts as team liaison to other members of management. Program/Project Coordination Assists the project/program manager to coordinate aspects of projects as needed. Core Competencies Communication Keeps others informed conveying information clearly and with an appropriate level of detail. Listens attentively to others and takes an interest in what they have to say. Responds openly to others encouraging honest, productive communication. Integrity Demonstrates consideration for the opinions, perspectives, and experiences others. Takes responsibility for personal actions and delivers on commitments. Aims to understand how actions impact others. Quality Orientation Takes steps to ensure work is done correctly. Delivers on client expectations. Strives to follow policies and procedures. Teamwork/Inclusion Shares time, effort, and consideration with others. Gets curious, takes interest, and learns from the diversity of others. Shows enthusiasm for team goals. Continuous Learning Views mistakes and change as a growth opportunity. Recognizes gaps in personal knowledge and enthusiastically pursues opportunities to learn something new. Engages others when tackling an unfamiliar task or responsibility. Functional/Technical Expertise Recognizes routine problems and identify solutions. Keeps up with industry and/or discipline standards. Maintains best practice throughout all job functions. Required Education, Experience, Licenses & Technical Competencies High School Diploma or General Education Degree (GED) required  Associate or bachelor’s degree preferred 1 year relevant experience required Previous office experience preferred Proficient in Microsoft Office, Software, including PowerPoint, Word, Excel and Outlook Ability to work with PC/Windows, iPads, and Dropbox Excellent computer and typing skills Must demonstrate proficiency in all core competencies as described and characterized in this job description Physical & Other Requirements Prolonged periods of sitting or standing at a desk and working on a computer. Ability to read, write and communicate in English.