Assistant to the Associate Dean of Industrial Technology

Salary : $18.59 - $22.51 Hourly

Location : Dearborn, MI

Job Type : SSA Full Time

Job Number : 202200327

Division : Business and Economics

Department : Business & Econ Office

Opening Date : 12 / 05 / 2024

Closing Date : Continuous

Position Description Summary

Henry Ford College presents an opportunity for a full-time Administrative Assistant to the Associate Dean of Industrial Technology.

The Assistant to the Associate Dean supports the services and functions provided by the Academic Affairs Unit while fostering a team-focused environment. Serves as the administrative support person for the Associate Dean. Models' concepts of outstanding customer service and utilizes effective communications skills in providing assistance and accurate information to students, faculty, staff, and community members. Facilitates and coordinates special projects in support of the school requiring independent judgment and critical analysis. Gathers data, analyzes, and produces reports employed in decision-making at school and college-wide levels. Assists in support of special projects and other duties, as assigned. Employs problem-solving and conflict resolution skills appropriately. Assists in the continuous improvement and execution of processes and procedures that ensure quality service and compliance with school procedures and college-wide policies. Contributes productively to team meetings as well as school and / or college-wide committees and workgroups.

Schedule : Monday - Friday, 8 : 00 a.m. - 4 : 30 p.m.

Some hybrid work may be available as determined by the department. Schedule changes will be determined and finalized with supervisor at time of hire and may change based on departmental needs and the College's operations.

Core Competencies and Qualifications

• Education -Associate degree or combination of education and experience will be considered.
• Experience - Two years of administrative assistant experience in a high-volume office.
• Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
• Clerical Skills - Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Demonstrated proficiency using Microsoft Office 365.
• Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work.
• Creating Efficiencies - Consistently seeks to perform work unit tasks in a cost-efficient manner; identifies ways to produce the same level and quality of work while utilizing fewer resources; creates an organizational climate in which cost effectiveness is valued and rewarded.
• Helping - Pitches in to help support when workload is high; minimizes disruptions and helps others overcome bureaucratic work obstacles; works with leaders in other organizational units to keep work flowing smoothly.
• Information Management - Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
• Interpersonal Skills -Treats students, staff, faculty, and the community with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Communication - Ability to carry out verbal and written directions and to effectively communicate to HFC stakeholders. Understands and adheres to HFC policies and procedures. Ability to maintain confidentiality and security of sensitive information, files, and data.
• Integrity / Honesty - Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
• Continual Learning - Assesses and recognizes own strengths and weaknesses; pursues self-development.
• Public Service Motivation - Shows a commitment to serve the public. Ensures that actions meet public needs; aligns organizational objectives and practices with public interests
• Leveraging Diversity - Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization.

The most successful candidate will have a career that reflects the following :

Additional Unique Competencies :

Candidates must demonstrate proficiency in :

Essential Duties and Responsibilities including but not limited to

Reporting directly to the Associate Dean for Industrial Technology and working collaboratively with the Administrative Assistant to the Associate Dean for Business, CIS, and Culinary Arts, the Administrative Assistant to the Associate Dean will :

Additional Information

While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Therefore, performing additional job-related duties not listed above may be required as assigned. For applicants viewing this ad from an external site, please go to hfcc.edu / jobs to apply.

REWARDS THAT LAST A LIFETIME

Henry Ford College takes great pride in offering a variety of comprehensive and industry-leading programs and resources to support the health and well-being of our team members and their families.

Being an industry leader means giving back to our most valuable asset - our employees.

HFC Offers :

Do you have an earned associate degree or equivalent combination of education and experience?

Do you have two years of administrative assistant experience in a high-volume office?

Are you currently eligible to work in the United States of America?

Required Question

Salary : $19 - $23