Associate Director of College Counseling + Lead Communications Liaison

Description

Heritage Hall, a private Preschool - Grade 12 day school of over 900 students located in Oklahoma City, seeks a full-time Associate Director of College Counseling. This position assists students and families in identifying colleges of interest; supports students in completing their applications; writes thoughtful letters of recommendation; serves as a resource for parents; and participates in professional organizations, conferences, and college visit programs, both on and off-campus. This associate director position will also serve as the communications liaison for the college counseling department and oversee some registrar duties. This 10-month position reports directly to the Director of College Counseling.

Responsibilities:

• Work closely with the Director of College Counseling to serve the needs of the Heritage Hall community;
• Advise students and families as they navigate the college research, application, and selection process; manage a student assignment list of grades 10-12 comprised of about 90 total students;
• Write honest, meaningful, and thoughtful letters of recommendation for not only college applications but scholarships and pre-college programs;
• Assist with on-campus programs and workshops for parents, students, and college admissions representatives;
• Stay current on trends related to pre-college programs, college admission, financial aid, and gap-year programs;
• Oversee assigned seniors’ progress as they finalize college lists and send off applications;
• Visit college campuses to establish and maintain mutually beneficial relationships with college admission staff, when possible;
• Be an active member in organizations directly impacting the college counseling office, including but not limited to ACCIS, GPACAC, and NACAC;
• Engage actively in the Heritage Hall community, including attending student performances, athletics events, social activities, and serving as an advisor;
• Manage the day-to-day updates with SCOIR, including uploading student and academic data;
• Assist with the Explore Week college tours event;
• Serve as the communications liaison between the college counseling department and all-campus communications department;
• Creating and maintaining a college counseling website
• Managing the social media account for the department
• Creating and distributing the college counseling quarterly newsletter
• Electronically distributing and posting signage for college visitors, evening events, and more
• Update the college resource board on the Heritage Hall Portal with timely information about the college admissions process;
• Maintain college acceptance map on Heritage Hall resource portal;
• Maintain the college admission representative campus visit calendar;
• Coordinate with the Admissions Office on receiving and uploading student records for incoming 9th grade students and transfer students for the Upper School;
• Upload finalized transcripts into Blackbaud, including requesting official transcripts and entering appropriate student data;
• Collaborate with the academic counseling office on course selection for students by managing one grade level in the academic advisement of courses;
• Oversee the implementation of academic interventions for one grade level for the school year
  

Qualifications

Desirable attributes include, but are not limited to, the following:

• Bachelor’s degree, graduate degree preferred, along with at least two years of relevant experience in college admissions and/or college counseling;
• A detail-oriented approach to work and outstanding communication skills, including writing, listening, and public speaking;
• The ability to work collaboratively with the administration, faculty, staff, and other key members of the Heritage Hall community;
• The energy, patience, and sense of humor necessary to work effectively with high school students and their families;
• Proficiency in Google platforms and the ability to learn additional software such as SCOIR and Blackbaud;
• An enthusiastic embrace of Heritage Hall and its mission and vision.
  
  

Description

Heritage Hall, a private Preschool - Grade 12 day school of over 900 students located in Oklahoma City, seeks a full-time Associate Director of College Counseling. This position assists students and families in identifying colleges of interest; supports students in completing their applications; writes thoughtful letters of recommendation; serves as a resource for parents; and participates in professional organizations, conferences, and college visit programs, both on and off-campus. This associate director position will also serve as the communications liaison for the college counseling department and oversee some registrar duties. This 10-month position reports directly to the Director of College Counseling.

Responsibilities :

• Work closely with the Director of College Counseling to serve the needs of the Heritage Hall community;
• Advise students and families as they navigate the college research, application, and selection process; manage a student assignment list of grades 10-12 comprised of about 90 total students;
• Write honest, meaningful, and thoughtful letters of recommendation for not only college applications but scholarships and pre-college programs;
• Assist with on-campus programs and workshops for parents, students, and college admissions representatives;
• Stay current on trends related to pre-college programs, college admission, financial aid, and gap-year programs;
• Oversee assigned seniors’ progress as they finalize college lists and send off applications;
• Visit college campuses to establish and maintain mutually beneficial relationships with college admission staff, when possible;
• Be an active member in organizations directly impacting the college counseling office, including but not limited to ACCIS, GPACAC, and NACAC;
• Engage actively in the Heritage Hall community, including attending student performances, athletics events, social activities, and serving as an advisor;
• Manage the day-to-day updates with SCOIR, including uploading student and academic data;
• Assist with the Explore Week college tours event;
• Serve as the communications liaison between the college counseling department and all-campus communications department;
• Creating and maintaining a college counseling website
• Managing the social media account for the department
• Creating and distributing the college counseling quarterly newsletter
• Electronically distributing and posting signage for college visitors, evening events, and more
• Update the college resource board on the Heritage Hall Portal with timely information about the college admissions process;
• Maintain college acceptance map on Heritage Hall resource portal;
• Maintain the college admission representative campus visit calendar;
• Coordinate with the Admissions Office on receiving and uploading student records for incoming 9th grade students and transfer students for the Upper School;
• Upload finalized transcripts into Blackbaud, including requesting official transcripts and entering appropriate student data;
• Collaborate with the academic counseling office on course selection for students by managing one grade level in the academic advisement of courses;
• Oversee the implementation of academic interventions for one grade level for the school year
  

Qualifications

Desirable attributes include, but are not limited to, the following:

• Bachelor’s degree, graduate degree preferred, along with at least two years of relevant experience in college admissions and/or college counseling;
• A detail-oriented approach to work and outstanding communication skills, including writing, listening, and public speaking;
• The ability to work collaboratively with the administration, faculty, staff, and other key members of the Heritage Hall community;
• The energy, patience, and sense of humor necessary to work effectively with high school students and their families;
• Proficiency in Google platforms and the ability to learn additional software such as SCOIR and Blackbaud;
• An enthusiastic embrace of Heritage Hall and its mission and vision.