Accounts Receivable Specialist

Job Summary:

As the Accounts Receivable Specialist, your primary responsibility will be to oversee all aspects of the company's accounts receivable function. Reporting directly to the Controller, you will work closely with the company’s sales and operations teams to ensure that all client accounts are properly managed and that any billing or payment issues are resolved quickly and efficiently, and will be managing the billing process, ensuring timely and accurate invoicing, implementing collections procedures, managing contracts and work orders in the ERP system, assisting with recurring scheduling of maintenance teams and reconciling client accounts. This role is critical in ensuring that Heritage Landscape Services maintains strong financial health and positive relationships with our clients.

Responsibilities:

As the Accounts Receivable Specialist, your duties will include but not be limited to the following:

• Managing the billing process, ensuring that all invoices are accurate and delivered on time
• Collecting payments from clients and reconciling client accounts
• Implementing collections procedures to minimize delinquent accounts
• Managing requests and distribution of Certificate of Insurance forms to property/project managers
• Communicating with the sales and operations teams to resolve any billing or payment issues
• Monitoring accounts receivable aging reports to identify and address any issues
• Distribute monthly statements to accounts with aging balances
• Maintaining client portals used for invoice input and following up with any additional lien waivers needed
• Ensuring compliance with all accounting policies and procedures
• Assist Sales Team with contract renewals
• Scheduling work tickets for Maintenance Operations
• Keeping line items updated quarterly in the sales software program
• Assisting in monthly closing for accounts receivable area
• Other duties as assigned

Qualification Requirements

• Accounting or business associate degree or equivalent experience
• 3 years experience
• Excellent communication skills
• Excellent attention to detail

Professional Skills:

• Must be able to read, analyze, and interpret data associated with job duties and responsibilities
• Must be able to appropriately respond and handle inquiries or complaints in a professional manner
• Mathematical Skills:  Able to perform & understand basic mathematical functions

Physical Demands:

• Ability to sit or stand for extended periods
• Manual dexterity to operate a computer and other office equipment
• Ability to lift and carry up to 20 pounds occasionally
• Good vision and hearing for effective communication and data analysis
• Ability to work in a standard office environment

Work Schedule: Monday - Thursday 6:30am to 5:00pm  NOTE: As a salaried employee, your work hours/Days are structured on a completion-based schedule. This means that you are required to work until all assigned jobs for the day/week are completed, which could mean working weekend days in order to meet job completion requirements.

• Medical, dental, vision, and supplemental insurance
• Company-paid life insurance
• 401(k) with company match
• Paid time off for holidays, vacation, and personal time
• Employee appreciation events
• Safety and skills training
• Professional Development
• The opportunity to grow!

Status: Salaried, Exempt

Location: Midlands

Department: Accounting

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals so classified. All requirements are subject to change over time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.