What are the responsibilities and job description for the Bilingual Front Office Legal Assistant position at Heritage Personal Injury Firm, LLC?
Seeking a Bilingual Front Office Legal Assistant for full time position with a growing Personal Injury Firm. Hours for the position are 9:00 a.m. to 5:00 p.m.
We are looking for a Bilingual Front Office Legal Assistant to help manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
As an Office Assistant, you will be the first point of contact for our company. Our Office Assistant’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as an Assistant, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
Ultimately, the Assistant’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.
Responsibilities:
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Keep updated records of office expenses and costs
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements and skills:
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
Education/Experience:
High school degree: additional certification in Office Management is a plus
- 2 years (Preferred)
Language:
- Spanish (Required)
Training Provided
Job Type: Full-time
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Language:
- Spanish and English (Required)
Work Location: In person
