Special Events Coordinator

• Job Category Communication - Conception/Creation and Production
• Years of Experience Minimum 1 year
• Contract Type Unlimited contract
• Job Schedule Full time
• Locations Office - Corporate NY - Madison 550 (95)
• Legal Employer HERMES OF PARIS INC.
• Posting Date 02/25/2025, 04:08 PM
  
  

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

AN EQUAL OPPORTUNITY EMPLOYER

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.

We collect personal information (PI) from you in connection with your application for employment with Hermes, including the following categories of PI: identifiers, personal records, commercial information, professional or employment information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment. For additional details or if you have questions, contact us at ccpa@hermes.com.

The Team

The Communications department is responsible for strategic deployment of Press & Influencer Relations, Special Events and Advertising across all media channels to support the growth of awareness for Hermès in the US. Our mission is to share the rich story of Hermès, highlighting the value of creativity, commitment to quality and signature craftmanship model.

The Opportunity

As the Special Events Coordinator, you will play an integral role in supporting the team with all event activities with a specific focus on logistics and budget management. You will be responsible for managing and tracking all department invoices and updating the master events budget, tracking all event inventory and materials, producing small-scale animations, drafting post-event recaps, managing event collateral archives, compiling invitation mailing lists and sending RSVP updates. You will also manage the sourcing and placement of annual interns while serving as department liaison.

About The Role

• Oversee and manage the master budget including processing, tracking and recording all event invoices, maintaining accurate and up-to- date records of all budget spending, providing monthly budget updates and liaising closely with the finance and accounting departments to ensure payments are processed in a timely manner.
• Acts as point person on behalf of Special Events team for new vendor creation, purchase orders and payments.
• Support all special event activity by coordinating and executing all delegated tasks from Special Events team members.
• Work closely with the HOP Warehouse to manage all logistical needs for the Special Events department.
• Organize, track and maintain records of all inventory items belonging to the Special Events department including past and present props, archives, and Hermès product (porcelain, crystal, rtw, silk, etc).
• Plan and execute all small-scale events (under 50 guests) with direct oversight from Special Event Manager.
• Act as point person for all event mailing lists and RSVP lists. Record and send RSVP updates as needed.
• Manage the Special Events Intern hiring process including recruitment, interviewing, hiring and onboarding.
• Oversee intern program and delegate necessary tasks to the Special Events interns and manage accordingly.
• Prepare post-event recaps and overview decks as needed.
• Update event calendars and schedule meetings as requested.
• Keep up to date records of all printed materials (invitations, programs, menus)
  
  

Supervisory Responsibility

• YES – supervises interns as well as event vendors
  
  

Budget Responsibility

• YES – Processes, tracks and records all submitted events invoices and maintains an accurate and up-to-date Master Events budget.
  
  

Decision Making Responsibility

• NO
  
  

About You

• 1-2 years’ experience, including hands-on internship, in similar role and/or department.
• Ability to manage budgets, and effectively track, monitor and manage expenditures against budget
• High level of attention to detail
• Excellent organizational skills
• Creative problem-solver with strong communications skills
• Self-motivator with eagerness to learn
• Proven ability to work independently
• Must possess a strong work ethic, and be an enthusiastic team player
• Ability to work in a fast-paced environment, and work under tight deadlines and pressure
• Must be willing to travel frequently and work nights/weekends
• Computer proficiency, including Microsoft Word, PowerPoint, and Excel
  
  

The range for this role is $59,583.33 - $70,416.67 annually. Actual rates are determined based on the job, location, and individual experience.

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180 year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.

We collect personal information (PI) from you in connection with your application for employment with Hermes, including the following categories of PI: identifiers, personal records, commercial information, professional or employment information, non-public education records, and inferences drawn from your PI. We collect your PI for our purposes, including performing services and operations related to your potential employment. For additional details or if you have questions, contact us at ccpa@hermes.com. Please do not submit resumes or applications to this email address.

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 20,000 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.