Accounts Payable Manager

If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please click here to log in to UKG and then navigate to Menu > Myself > ​My Company >​ View Opportunities to apply using the internal application process.

We offer a comprehensive benefits package including outstanding education assistance programs, 401K match and employee assistance program.  To learn more about Herzing University and our values, visit us at: https://www.youtube.com/watch?v=FusbVnks_YQ

Hours: Standard work hours. This full-time role will require at least one day in-office per week while the remainder of the week can be remote.

EDUCATION and EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance or related field
• At least 4 years of accounts payable experience
• Experience working with generally accepted accounting principles (GAAP), accounting software, preferably Great Plains, and 1099 filing experience
• At least 1 year of leadership experience

ADDITIONAL QUALIFICATION REQUIREMENTS: 

• High-level of planning and organizational skills to effectively balance and prioritize work
• Knowledge of generally accepted accounting principles (GAAP) and use tax/nexus requirements of states University is operating within
• Strong personal computer and business solutions software skills. Proficiency in using MS Office programs, including Word, Excel, and Outlook

PRIMARY DUTIES AND RESPONSIBILITIES:

• Invoice Review and Processing
  • Oversee and manage the daily operations of the accounts payable department, ensuring efficiency and accuracy in processing invoices
  • Review submitted invoices for proper approval, accurate dates, invoice numbers, valid supporting documentation, and correct GL codes. Place invoices without proper supporting documentation on hold until resolved
  • Utilize standard invoice formats to ensure consistency, particularly for invoices without listed invoice numbers
  • Review expense reports and schedule release of reimbursements
  • Communicate any material discrepancies to relevant contacts at campus locations or the home office
  • Ensure payments, remittance advices, or application forms (if applicable) are mailed to the correct vendor address. Forward checks to the appropriate campuses as requested
  • Verify and record use tax for interstate vendors who do not collect sales tax, updating vendor records with applicable tax schedules
• Vendor File Maintenance
  • Maintain accurate and up-to-date vendor records, ensuring proper formatting and compliance with internal standards
  • Collect and manage W9 forms for new vendors, entering tax information into the system and maintaining electronic records
  • Set and update default GL distribution for vendors
  • Maintain vendor terms
  • Ensure documentation is filed promptly and accurately
• Fixed Assets
  
  • Identify purchases that qualify as capital expenditures. If applicable, ensure that purchase order has been signed and made available for review in SharePoint.  Verify that purchase was received by reviewing packing slip(s) or by written approval of receiving agent at campus
  • Enter fixed assets into Great Plains module
  • Post depreciation expense each month
  • Reconcile fixed assets module to general ledger on a monthly basis
• Communication and Problem Resolution
• Supervise and provide leadership to accounts payable staff, ensuring professional growth and effective team operations.
• Oversee the processing and filing of 1099s in compliance with regulatory requirements.

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position most of the time.
• Must be able to occasionally move around the work location.
• Constantly operates office and/or teach equipment which may include computers, copiers, fax machines, audio/visuals.
• Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone.
• Visually or otherwise identify, observe and assess.
• Occasionally move, carry, or lift 10 pounds.

Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect.  It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution.

It is the university’s practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2 status, disability status, age, national origin, veteran status, or any other status protected by law. https://www.herzing.edu/about/diversity

Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.herzing.edu/title-ix.