Accounts Payable Manager

If you are a current employee, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency), please click here to log in to UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process.

We offer a comprehensive benefits package including outstanding education assistance programs, 401K match and employee assistance program. To learn more about Herzing University and our values, visit us at: https://www.youtube.com/watch?v=FusbVnks_YQ

Hours: Standard work hours. This full-time role will require at least one day in-office per week while the remainder of the week can be remote.

EDUCATION and EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance or related field
• At leas 4 years of accounts payable experience
• Experience working with generally accepted accounting principles (GAAP) and accounting software, Great Plains experience preferred
• At least 1 year of leadership experience

ADDITIONAL QUALIFICATION REQUIREMENTS:

• Good planning and organizational skills to balance and prioritize work
• Strong personal computer and business solutions software skills. Proficiency in using MS Office programs, including Word, Excel, and Outlook
• Strong analytical and problem solving skills with exceptional attention to detail
• Ability to think creatively, use sound judgment, display flexibility; highly organized
• Strong interpersonal and exemplary customer service skills, along with excellent verbal and written communication skills

PRIMARY DUTIES AND RESPONSIBILITIES:

• Invoice Review and Processing
  • Review submitted invoices for proper approval, correct dates, invoice numbers, valid back-up documentation, and GL codes. Place invoices without supporting documentation on hold in the system until valid back-up documents are received
  • Use standard invoice formats developed so consistency is maintained with invoices not listing invoice numbers
  • Review expense reports and re-calculate totals to prove entries
  • Insure payments and remittance advices or application forms, if applicable, are mailed to the correct vendor address. Forward checks to the appropriate campuses as requested
  • Include purchase order number, if provided, when entering invoices for payment
  • Review invoices to insure use tax is captured on interstate vendors who do not have the ability to charge sales tax. Update vendor records with applicable tax schedules
  • Issue weekly check run. Print copy of check registers. File check stubs with accompanying back-up documentation if applicable
  • Place stop payments, void checks and re-issue necessary payments due to lost in transit payments or incorrect information or processing
• Vendor File Maintenance
  • Insure all vendor information is kept up-to-date and formatted correctly
  • Obtain W9 forms for all new vendors, enter tax information in system, and save in electronic file
  • Enter GL distribution defaults
  • Maintain vendor terms
• Fixed Assets
  
  • Identify purchases that qualify as capital expenditures. Ensure that purchase order has been signed by campus president or VP of Operations and made available for review in SharePoint. Verify that purchase was received by reviewing packing slip(s) or by written approval of receiving agent at campus
  • Enter fixed assets into Great Plains module
  • Reconcile fixed assets module to general ledger on a monthly basis
• Communication and Problem Resolution

PHYSICAL REQUIREMENTS:

• Must be able to remain in a stationary position most of the time.
• Must be able to occasionally move around the work location.
• Constantly operates office and/or teach equipment which may include computers, copiers, fax machines, audio/visuals.
• Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone.
• Visually or otherwise identify, observe and assess.
• Occasionally move, carry, or lift 10 pounds.

Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution.

It is the university’s practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2 status, disability status, age, national origin, veteran status, or any other status protected by law. https://www.herzing.edu/about/diversity

Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at https://www.herzing.edu/title-ix.