Office & Accounting Administrative Assistant

Henderson Family Office (HFO) is seeking a detail-oriented, proactive, and tech-savvy Office & Accounting Administrative Assistant to support our operations. As a small, close-knit family office, we offer a flexible and dynamic work environment with a relaxed yet professional atmosphere. This role is ideal for someone who thrives on variety, enjoys wearing multiple hats, and excels at managing multiple responsibilities efficiently. If you are highly organized, process-driven, and eager to contribute, this is a great opportunity to be part of a collaborative and supportive team.

Key Responsibilities:

• Manage special projects, including filing annual reports, beneficial ownership filings, and reviewing TRIM notices/property taxes.
• Track and coordinate insurance policies, ensuring timely renewals, endorsements, approvals, and payments.
• Handle daily mail, including sorting, saving, and communicating relevant information to necessary parties.
• Process check deposits and send invoices to tenants.
• Retrieve and organize monthly financial statements from banks.
• Calculate and file sales tax accurately and on time.
• Maintain and update tenant certificates of insurance.
• Manage the real estate module, ensuring all data and records are up to date.
• Oversee office supply ordering to ensure the team has the necessary resources.
• Coordinate team birthdays and assist with booking team events.

Qualifications & Skills:

• Exceptional organizational skills with strong attention to detail.
• Ability to develop and follow efficient processes.
• Strong technology skills, including proficiency in Microsoft Office and the ability to learn new software.
• Ability to multitask and manage multiple priorities effectively.
• Excellent communication and coordination skills when working with internal and external parties.
• Experience in administrative, accounting, or property management roles is a plus.

At HFO, we value work-life balance, a supportive team culture, and a hands-on approach to getting things done. If you’re looking for a role where you can make an impact and be a key part of a small but dynamic team, we’d love to hear from you!