Accounts Payable Clerk

ACCOUNTS PAYABLE CLERK

Department:      Accounting

Reports to:        Controller

FLSA:                 Non-Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES

The ideal candidate for the position of Accounts Payable Clerk will have a blended background of Accounts Payable and General Accounting experience. The individual will demonstrate high-level attention to detail, with excellent prioritizing and time management skills in a fast-paced, time-sensitive, working environment. The Accounts Payable Clerk will manage vendor relations, vendor disbursements, 1099 and tax related matters. To achieve the goals related to Accounts Payable the individual will perform the duties outlined below and other duties that may be assigned as needed. 

Vendor Maintenance

• Creates and maintains up all vendor including current address, tax IDs and payment terms in accordance with company policies and procedures.
• Complete the year-end 1099 reporting.

Accounts Payable Processing

• Maintains and updates the general ledger chart of accounts.
• Monitors the accounting email inbox and enters AP invoices matched against purchase order receipts and miscellaneous invoices to the proper general ledger account in the M1 ERP system.
• Processes timely vendor payments to avoid late fees, penalties, or delivery holds due to non-payment.
• Allocates credit card bills accurately and timely to support the month close cycle.
• Properly captures Sales / Use Tax.
• Verifies any discrepancies in pricing and quantity received, contacts vendor and resolves pricing and quantity discrepancies.
• Identifies and reconciles issues with the vendors and suppliers.

• Prepares vendor invoices for payment.
• Prepare check register of all vendor payments.
• Scan vendor invoices and payments into Laserfiche paid vendor files
• Prepares check payment file for upload to banking Positive Pay.

General Accounting

• Provides accounting assistance to operations staff; responds to financial questions/concerns to meet business needs.
• Protect organization’s value by keeping information confidential.

QUALIFICATIONS

Education and/or Experience

• High school diploma or general education degree (GED) and at least 1-2 years of experience in accounts payable. 
• BS degree in Finance, Accounting or Business Administration a plus. Solid understanding of basic accounting principles. 
• Proven ability to calculate, post, and manage accounting figures and financial records. Data entry skills and experience in operating spreadsheets and accounting software.  
• Customer service orientation and negotiation skills. High degree of accuracy and attention to detail.