What are the responsibilities and job description for the Administrative Assistant position at HI-TECH TRANSPORT ELECTRONICS INC?
Reports to: Human Resource Manager
Job Class: (AA) Administrative Associate
Summary: Position supports any department in a variety of general office duties
Hours: Up to 8 hours per day permanent or temporary, Monday through Friday; Overtime as necessary
Educational Requirements:
High School Education or currently attending
Minimum qualifications & experience:
Demonstrates organizational skills
Demonstrates ability to work with little supervision
Thorough – pays close attention to detail
Ability to make positive contributions to a team
Additional qualifications & experience preferred:
Proficient computer experience (Word, Excel, Outlook, Internet)
Operation of general office equipment
Primary job duties:
- Data Entry of Company Sales Orders/RMAs to Production/Shipping
- Manage House account orders
- Manage customer EDI Portal Websites documents
- Process daily mail (outgoing & incoming)
- Type/Log incoming Customer payment (Checks)
- Liaison with Accounting Department with regards to customer invoices
- Process updated info from credit apps & dealer agreements to computer
- General office projects such as answering phones, copying, and document organization
- Organize, coordinate and execute internal company events
- Works within company guidelines, policies and procedures
- Manage all trade show participation and booth improvements
- Marketing projects as assigned (such as company newsletter, company meeting A/V, break room updates, marketing documentation, manual updates)
- ISO survey or Net Promotor organization & execution - Collection of marketing survey data
- Maintain marketing vendor list
- Manage & execute marketing swag, business cards, company store
- Other projects assigned by marketing, engineering, or operations
Secondary duties:
- Order office supplies
- Monitor and maintain kitchen supplies
- Processing “special” customs documentation
- Liaison for building maintenance and communications
- Work with other departments for administrative assistance needs
- Various tasks as needed