Law Office Administrator

Summary:

The Law Office Administrator manages the operations and administration of the Firm. This individual is responsible for overseeing all administrative functions, supporting attorneys, and ensuring the smooth operation of day-to-day activities. The Law Office Administrator collaborates with partners and staff to maintain a high level of efficiency and professionalism within the Firm and that clients, attorneys, and staff communicate well. 

Responsibilities:

• Manage all aspects of the Firm’s administrative functions.

• Manage and supervise Firm’s support staff.

• Oversee employee benefit administration and personnel records.

• Prepare and manage the Firm’s budget.

• Manage and support Firm’s bookkeeper; possess an understanding of accounts payable and accounts receivable.

• Manage Firm vendors.

• Review and update, as needed, the Firm’s policies and procedures to enhance efficiency, and ensure compliance with legal and regulatory requirements.

• Serve as liaison between attorneys, staff, clients, and external stakeholders.

• Assist with recruitment, orientation, and onboarding of new employees.

• Maintain organized filing systems for legal documents, correspondence, and administrative records; ensure compliance with document retention and confidentiality policies.

• Coordinate marketing tasks.

• Other duties as assigned.

Required Skills:

• Strong leadership skills to manage a team and work collaboratively with attorneys and staff.

• Flexibility and adaptability to multitask, handle a fast-paced work environment, and respond to changing priorities.

• Possess a strong work ethic, and be a reliable, and dependable team member.

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.

• Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.

• Attention to detail and accuracy in all aspects of work, including financial management and data analysis.

• Ability to maintain confidentiality and handle sensitive information with integrity.

• Problem-solving and decision-making skills to address operational challenges and propose effective solutions.

Required Qualifications:

• A bachelor’s degree in business administration, finance, or personnel management, or equivalent experience and skills along with proven supervisory experience as an office manager or legal administrator are required.

• Tech-savvy with a high level of computer literacy and proficiency with Microsoft products, specifically Word, Excel, and Outlook.

• Experience with client management systems preferred.

• Prior law firm or professional service industry experience is preferred.

• Familiarity with legal ethics and professional responsibility guidelines.

• Knowledge of marketing and business development practices in the legal industry.

• Must pass a criminal background check.