Executive Administrative Assistant

An Amazing Career Opportunity for an Executive Administrative Assistant!!

Location: Austin, Texas US

Job ID: 34692

We are seeking a motivated Executive Administrative Assistant to join our team. The Executive Administrative Assistant serves as the primary point of contact for internal and external matters pertaining to our executive team. The Executive Administrative Assistant also serves as a liaison to senior management teams; organizes and coordinates Functional Unit Meetings; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Who are we?

HID Global powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo

As our Executive Administrative Assistant , you’ll support HID’s success by:

• Completing a broad variety of administrative tasks for senior functional leaders including: managing an active calendar of appointments, accepting or declining commitments and prioritizing requests; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Assisting in the routing and tracking of incoming and outgoing work flows
• Assisting in sending out documents for signature, including, digital signatures
• Taking notes during meetings and publishes meeting minutes and follow-up action plan tracking as requested and appropriate
• Assisting in the onboarding of new employees and ensures to update distribution and team lists with new employees while removing employees who exited the company
• Assisting in the updating of the company’s intranet as relevant to the team
• Providing leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
• Providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Obtaining and maintaining notary responsibilities
• Identifying opportunities to improve current processes and implement new processes in order to gain increased efficiencies including leveraging technology (i.e., SharePoint)
• Assisting in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units
• Assisting in the handling of other administrative tasks, as may be assigned
• Being ative member of the Global Executive Support team participating in planning projects and providing assistance to any executive in absence of their primary assistant
  
  

What we will love about your background:

• Motivation and willingness to learn
• Demonstrated pro-active approaches to problem-solving with strong decision-making capabilities
• Advanced emotional intellegence in areas of confidentiality, responsibility, and accepting feedback
• Detail-oriented, organized, and prone to pro-active thinking and actions
• Advanced knowledge of organizational tools: Microsoft Office products (e.g., Word, Excel, PowerPoint), Outlook, OneNote, SharePoint and Teams.
• Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality
  
  

Your Experience and Education include:

• Minimum of 4 years experience
• Experience in event planning
• Fast-paced, corporate environment experience preferred
• Diploma or GED required; Associate degree strongly preferred
• Proficient in MS Office applications, such as Word, Excel, SharePowerPoint,Teams, etc.
• Familiar with operating systems, such as Windows, etc.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  
  

Who you are as a Team Member:

• Exceptional communication skills, both written and verbal
• Willingness to ‘roll up sleeves’ and dive deep into tactical work when necessary
• Good interpersonal skills, willingness to learn and continue to grow professionally
• Strong team player and ability to work well with others
  
  

Why apply?

• Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise
• Innovation: You embrace challenges and want to drive ambitious change
• Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly
  
  

HID is an Equal Opportunity/Affirmative Action Employer – Minority/Female/Disability/Veteran/Gender Identity/Sexual Orientation.

We make it easier for people to get where they want to go!

On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.

When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 61,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.