What are the responsibilities and job description for the Vendor Payable Specialist position at Higginbotham?
Higginbotham, a privately held, independent insurance and financial services firm that ranks within the top 20 nationwide, has an immediate opening for a Vendor Payable Specialist for our Fort Worth, Texas office.
The Vendor Payable Specialist is responsible for completing company payments by receiving, processing, reconciling and verifying invoices received from our vendors, and assist with controlling expenses.
Essential Tasks:
- Pays vendors by verifying federal id numbers; scheduling and preparing checks; resolving invoice and payment discrepancies and documentation; insuring credit is received for outstanding memos.
- Performs daily AP processing activities.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording allocation entries.
- Records sales expense charges for all producers and maintains file for month end.
- Provide timely communication to manager for any processing delays, control deficiencies, or personnel issues
- Maintains historical records by electronically scanning and filing documents.
- Continuously identify ways to eliminate waste in current processes and improve efficiency / effectiveness.
- Protects organization's value by keeping information confidential.
- Onboard new acquisitions and transition payables within department.
Specific Knowledge, Skills and Abilities:
- Ability to manage multiple tasks
- Good problem-solving and decision-making abilities
- Excellent customer-service focus
- Strong organizational skills – ability to prioritize tasks based on relative importance and urgency
- Strong interpersonal skills
- Strong work ethic
- Attention to detail
Experience and Education:
- 2 years’ experience with entirety of Accounts Payable process is a plus
- Good understanding and strong work experience executing Accounts Payable processes (Invoice presentment, Invoice payment).
- Data Entry Skills
- General Math Skills
Physical Requirements:
- Repeated use of sight to read documents and computer screens
- Repeated use of hearing and speech to communicate on telephone and in person
- Repetitive hand movements, such as keyboarding, writing, 10-key
