Account Clerk (Middle/High)

SCOPE OF RESPONSIBILITIES:

• To perform all clerical tasks in the school office as assigned and maintain accurate records of school accounts.

 PERFORMANCE RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Works independently in meeting the public.
• Answers incoming calls over both the telephone and the intercom/P.A.
• Types and reproduces forms and additional information as needed.
• Administers minor first aid as required.
• Prepares required information for support personnel on students as needed.
• Assists staff members, answers routine questions and correspondence.
• Assists in the preparation of various reports.
• Maintains records accurately and neatly.
• Records cash receipts and deposits.
• Completes transactions of cash payments by check, acts as a counter signee of all checks.
• Submits receipts and payable vouchers to the accounting office
• Balances school accounts with bimonthly transaction computer printout.
• Reconciles monthly bank statements.
• Prepares and types requisitions.
• Monitors accounts for students/parent organizations.
• Prepares purchase orders with the approval of the principal.
• Receives and verifies all incoming shipments of merchandise.
• Verifies invoices and submits them to the principal for approval/payment.
• Maintains property control inventory.
• Maintains petty cash fund.
• Prepares forms and checks for admission fees, bus transportation (game officials and policemen for field trips and other events).
• Prepares reports for charity drives and related activities.
• Maintains a file on acts of vandalism and theft.
• Maintains a file on students' insurance and files accident/incident report claims.
• Provides own transportation for work related responsibilities.
• Performs all other duties as assigned by the principal.

WORK ENVIRONMENT/HOURS WORKED:

• A clerical employee is required to work in an office type setting, climate controlled environment to School Board energy policy. 
• Work day consists of 7 1/2 hours per day, including one-half hour lunch period and two fifteen minute breaks as approved by the supervisor.
• Work days may be adjusted for Board approved summer schedule/emergencies.

COMMUNICATION SKILLS:

• A clerical employee must be able to communicate in standard English both orally and in writing.  Must have ability to accurately give and receive information via tele-communication systems. 
• Must be able to communicate successfully and pleasantly with the public.

 EQUIPMENT USED:

• Telephone, typewriter, micro computer, facsimile machine, calculator, copy machine, printers, folding machines, intercoms and P.A. systems and other appropriate office machines.

 PHYSICAL INVOLVEMENT:

• Sitting is required most of each work day.  Must be able to operate office equipment.  Standing, walking, reaching, bending, lifting up to 10 pounds is sometimes required

 MENTAL INVOLVEMENT:

• Clerical employee must understand and interpret written and verbal instructions from supervisor. 
• Must be able to work independently with minimal supervision. 
• Must have ability to learn and use various computer software programs.

HUMAN RELATIONS INVOLVEMENT:

• Must be able to work compatibly in group settings. 
• Must be able to respond positively to supervision and to accept suggestions for improvement.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalency.
• Passing score on account clerk test.
• Ability to establish and maintain accurate records
• One (1) year of clerical experience in bookkeeping or accounting and/or accounting certificate
• Good verbal and written communication skills
• Possess essential function of a general clerk

DESIRABLE QUALIFICATIONS:

• Experience in general office work or public relations work, college credit in accounting, and passing score on typing test of at least thirty (30) WPM with no more than three (3) errors.