Purchasing and Medical Inventory Specialist

Nature of Position: The Purchasing and Medical Inventory Specialist will evaluate medical records and charge tickets to ensure completeness, accuracy, and compliance with the International Classification of Diseases Manual - Clinical Modification (ICD-9-

CM), and the American Medical Association’s Current Procedural Terminology Manual (CPT). The Specialist will also provide technical guidance and training on medical coding to physicians and staff.

Responsibilities:

• Processing purchase requests: Receiving and reviewing purchase requests from medical clinics for medical supplies, testing, vaccines and equipment
• Negotiating contracts: Negotiating contracts for medical supplies, testing, vaccines and equipment
• Evaluating suppliers: Evaluating supplier performance and establishing key performance indicators (KPIs)
• Managing inventory: Managing inventory levels of supplies to ensure essential supplies are available while minimizing excess stock
• Managing vaccine inventory: Reconcile inventory on hand with EMR and NCIR where applicable. Work directly with Clinical Site leads to verify inventory on hand. Report discrepancies to Clinical Director to resolve and ensure proper charge capture with the billing department
• Maintaining records: Maintaining accurate records of procurement activities, contracts, and supplier information
• Developing relationships: Developing and maintaining relationships with suppliers; creating and setting up any new vendor accounts
• Reviewing requisitions: Reviewing purchase requisitions for completeness, clarity, and correctness
• Processing PO orders for office supplies from various vendors; Workflow from receiving POs to delivery
• Approving purchase orders: Preparing purchase orders that indicate the vendor, items purchased, quantities, pricing, and terms and conditions
• Following up with suppliers: Following up with suppliers to ensure compliance with prices and deliveries
• Resolving issues: Resolving issues with invoices or order delivery
• Working with the Staff Accountant to coordinate credit card receipts from purchases
• Maintaining HIPAA compliance: Maintaining HIPAA compliance and confidentiality of information received

Qualifications:

• Associate Degree in related field or equivalent work experience
• Minimum of two years of experience in purchasing
• Equivalent combination of experience, education, and training that would provide the required knowledge and abilities.
• Vaccine inventory control preferred
• Knowledge of the VFC program preferred
• Ability to research and analyze data, draw conclusions, and resolve issues
• Experience with electronic medical record – ECW preferred.
• FQHC experience preferred.