Office Administrator

SUMMARY

The Office Administrator/Technical Buyer represents the Company through day-to-day business activity and management of transactions. The role opens appropriate work orders based upon customer purchase orders, procures parts, equipment, and materials through placement of purchase orders, and manages all transactions through Quality Control to invoicing. The Office Administrator/Technical Buyer develops sources of supply and monitors supplier performance. The Office Administrator/Technical Buyer verifies receipt of items, authorizes payment, and manages all transactions to include controlling inventory, making sure the product is received or delivered as scheduled, and meets specifications. Tasked with screening and evaluating suppliers, choosing the best materials, products, or services at the most reasonable cost. Duties include researching products, negotiating prices, purchasing proper quantities, and communicating product specifications to other team members. This position is of substantial importance to the management and operations of International Combustion and Controls; and as such, requires discretion and independent judgment. This position will regularly and customarily make choices that have a significant impact on the business.

ESSENTIAL DUTIES:

• Representing the Company
• Managing all business transactions
• Negotiation
• Analyzing Business Data
• Planning
• Advising Management

SPECIFIC JOB RESPONSIBILITIES AND DUTIES

• Opens all appropriate work orders for customer purchase orders.
• Initiates purchase orders for equipment and components based upon customer needs and bills of material.
• Ensures all transactions are tied to appropriate work orders to include Quality Control of work orders prior to invoicing customers.
• Processes per-diem needs for ICC Service Engineers
• Evaluates supplier quotes and services to determine most desirable suppliers, manages ongoing communications, while monitoring adherence to costs quoted.
• Responsible for obtaining purchased parts, sub-contracted services consistent with the consideration of quality, cost, and delivery requirements.
• Responsible for the on-time delivery of designated parts with the goal of decreasing lead-times.
• Identifies, interviews, recommends, and qualifies vendors using continuous improvement methods in a partnership environment.
• Continuous re-evaluation of commonly purchased parts in the spirit of standardization.
• Identifies, isolates, evaluates, and eliminates non-value-added costs.
• Evaluate, document, and implement purchasing processes and procedures for this position.
• Work with Accounting Department to ensure accuracy with invoices and payments to suppliers.
• Manage RMA and Warranty processes with suppliers.
• Maintain accurate purchasing documents and vendor records.
• Attending monthly contracts meetings to provide reporting on equipment ordering and status.

KNOWLEDGE AND SKILL REQUIREMENTS

Ability to read technical drawings and blueprints, along with strong mathematical skills, analytical abilities, solid problem-solving abilities, strong organizational skills with meticulous follow up.

Positive attitude, fast-paced personality, strong work ethic, excellent communication skills both written and verbally.

Must have strong computer knowledge in Microsoft Office and ability to learn, implement, and adapt to internal systems.

Ability to communicate effectively with suppliers, customers, and employee-owners of all levels within the company.

Ability to offer professional and expeditious assistance in high-pressure emergency situations.

Flexibility to work in a constantly growing and changing industry.

EDUCATION AND EXPERIENCE

Bachelor’s degree in business administration or other pertinent degree is preferred

Minimum of 3-5 years’ experience in purchasing and customer service in the boiler industry or a related field

WORKING CONDITIONS

Typically, time will be spent between the general office environment and the controls shop. General office work is generally sedentary in nature but may require standing and walking for up to 50% of the time. The working environment is generally favorable. Lighting and temperature are adequate. While working in the controls shop may require activities involving being around moving machinery, exposure to marked changes in temperature and humidity, and exposure to dust, fumes, and debris. PPE is required.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-25 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, and operate equipment.

If you possess the skills outlined above and are eager to contribute to our dynamic team, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $24.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Vancouver, WA 98665 (Required)

Ability to Relocate:

• Vancouver, WA 98665: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $35