What are the responsibilities and job description for the Community Education Student Services and Data Coordinator position at High School District 214?
- Forest View Educational Center, Arlington Heights, IL.
- On-site, not remote or hybrid.
- Occasional travel to offsite locations.
- Days of work are generally Monday-Friday, but some evenings and Saturdays are required.
- Must be available to work a flexible schedule to accommodate registration/assessment dates and special events.
- Exact hours to be determined.
- Manage the CASAS TopsPro Enterprise test management system.
- Complete all required training for grants, assessments and data through ICCB or test publishers and ensure that all registration staff do the same.
- Maintain instructor records in Daisi, coordinate professional development data entry activity in Daisi database and run quarterly reports for professional development requirements.
- Manage course approvals and descriptions with ICCB and in DAISI.
- Monitor and analyze student performance, placement and transitions within and outside of the program.
- Oversee the student data entry for additional data systems, including, but not limited to, Burlington English for ESL and Salesforce for NAI.
- Prepare statistical reports for ICCB and other funder grants per requirements.
- Assist the Community Engagement Supervisor to gather grant writing data, projections, and statistics as needed.
- Coordinate workflow and responsibilities with coordinators and registration staff.
- Work with other staff to:
- Schedule classes, locations, registration processes, and pre-and post-assessments for all students.
- Coordinate with Head Instructors on the class calendars and post-testing dates.
- Maintain accurate record of assessments, attendance and student demographic information.
- Coordinate the data collection process and the ICCB DAISI Database.
- Coordinate CASAS/other pre- and post-testing per the test publishers’ guidelines.
- Coordinate, supervise and schedule on-site and remote registration and door staff.
- Manage grant document retention in physical or electronic formats, including archives to meet funder requirements.
- Implement and manage electronic document retention system.
- Identify and implement efficiencies to streamline operations.
- Participate in local professional development activities.
- Complete new employee GCN training and annual updates as required.
- Report to the Community Engagement Supervisors and perform other tasks as assigned.
- Highly skilled in Microsoft Office and Excel, Google Suite and sheets.
- Experience planning and coordinating workflow and leading a team to meet deadlines.
- Three years or more experience in data, student assessment and/or recordkeeping.
- Detail-oriented, ability to produce highly accurate, quality work.
- Proficiency in oral and written English required. Proficiency in additional languages is helpful.
- Must clear a fingerprint background check through District 214.
- High School Diploma or Illinois High School Equivalency Certificate required
- Associates degree, or BA/BS preferred.
- This is largely a sedentary role; however, some filing, lifting and walking are required.
- This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
- Ability to lift 20 lbs., bend, stoop, and stretch overhead.
- Cover letter expressing interest in position.
- Resume listing experience, training and education.
- Three references and/or current letters of recommendation.
JobID: 4753
Position Type:
COMMUNITY EDUCATION/Employee
COMMUNITY EDUCATION/Employee
Date Posted:
2/18/2025
2/18/2025
Location:
Forest View Educational Center
Forest View Educational Center
Date Available:
4/1/24
4/1/24
Closing Date:
Until Filled
Community Education Student Services and Data Coordinator
Until Filled
This position works with the grant-funded Adult Education and Family Literacy team members to coordinate enrollment, assessment, recordkeeping, data collection and support services for students. Analyzing data and reporting student activity and outcomes is a primary responsibility. The position ensures compliance with all funders, including Illinois Community College Board, ICIRR New Americans Initiative, Secretary of State, etc.
LOCATION:
LOCATION:
ASSIGNMENT: 12-months, Part-Time - 29 hours per week
WORKING HOURS:
WORKING HOURS:
SALARY: $27.00 per hour
BENEFITS:
BENEFITS:
GENERAL RESPONSIBILITIES:
QUALIFICATIONS:
MINIMUM REQUIREMENTS:
APPLICATION PROCEDURE: Complete an online application and provide the following information:
Click on the RED "APPLY" button above to begin an online application.
"We are an equal opportunity employer and value diversity at our district. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status."
Salary : $27
