What are the responsibilities and job description for the High School Counseling Department Administrative Assistant position at High School?
Southern Boone High School is looking for an energetic, organized Counseling Department Administrative Assistant. The ideal candidate will be friendly, collaborative, and professional, with strong communication skills and excellent attendance. This role requires handling a high volume of work efficiently in a fast-paced environment while maintaining accuracy. This is a 12 month position.
Key Responsibilities:
- Provide administrative support to the Counseling Department, handling various student records, files, and transcripts as related to student and school needs.
- Assist the building-level administrative assistant with general office tasks and office flow.
- Answer phone calls, respond to inquiries, and direct them appropriately in a professional and friendly manner.
- Maintain both electronic and paper filing systems with accuracy and efficiency.
- Manage multiple tasks and prioritize workload effectively in a fast-paced office environment.
- Ensure strict confidentiality regarding sensitive student information, district personnel, and school-related matters.
- Utilize Google products, Infinite Campus Student Information System, and various office equipment to maintain efficient operations.
- Collaborate with staff, students, and parents in a positive, professional manner to support student success.
- Assist with the coordination of student counseling services and departmental projects as needed.
Qualifications:
- Strong organizational skills with a keen attention to detail.
- Ability to problem solve and work collaboratively with colleagues in a professional and team-oriented environment.
- Excellent verbal and written communication skills.
- Proficient computer skills, particularly with Google products, Infinite Campus Student Information System, and other office software.
- Ability to prioritize and manage a variety of tasks simultaneously.
- Proven ability to maintain confidentiality in all matters related to students and school personnel.
- Previous experience in an administrative or office setting is preferred.
