What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at High-Speed Rail Authority Office of the Inspector...?
Under general direction of the Deputy Inspector General of Administration, Investigations, and Strategic Initiatives (Deputy of Administration), the Manager of Administrative Services is responsible for formulating and implementing procedures and processes for all human resources and business operations functions that the Office of Inspector General, California High-Speed Rail (OIG-HSR) performs independently, and for coordinating with the High-Speed Rail Authority (Authority) regarding the administrative services that it provides pursuant to state law and its interagency agreement with OIG-HSR. Through the application of strong business acumen and employee engagement and development practices, the Manager of Administrative Services supports the OIG-HSR’s mission by helping establish and maintain effective and compliant operations and an engaging work environment for its employees. In addition to the position’s administrative functions, the Manager of Administrative Services receives and investigates complaints submitted to the OIG-HSR’s whistleblower hotline regarding alleged waste, fraud, abuse, and other violations pertaining to the California high-speed rail project (Project). The Manager of Administrative Services is responsible for sensitive and confidential employee and investigative matters and must consistently exhibit tact and sound judgement.
You will find additional information about the job in the Duty Statement.
Working Conditions
Part time telework is available based on the requirements of the position for California residents and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.
While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. Employee must be able to focus for long periods of time, multi-task, adapt to changes in priorities, and complete tasks or projects with short notice. Employee must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
Department Website: https://hsr.ca.gov/office-of-the-inspector-general/join-the-oig/
Special Requirements
1. Please explain your interest in the position.
2. Describe how your knowledge, skills, abilities, and experience would make you effective at performing the administrative services duties of the position—in particular those related to human resources, budgeting, and procurement. Provide examples demonstrating the depth and breadth of your experience.
3. Describe how your knowledge, skills, abilities, and experience would make you effective at conducting investigations into complaints of waste, fraud, abuse and other violations alleged to have been committed by staff or contractors of the High-Speed Rail Authority. Provide examples of work that you have completed that you believe demonstrate your ability to successfully conduct investigations.
Applications received without the SOQ or that do not adhere to the above requirements will not be considered. For assistance in completing the SOQ, please reach out to the Human Resources contact below.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/6/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is required to apply. Please see above “Special Requirements” section for SOQ instructions.
Desirable Qualifications
- Experience in state human resources processes, especially in a leadership role.
- Experience in state budgeting and/or procurement processes, especially in a leadership role.
- Experience conducting investigations.
- Familiarity with the Government Accountability Office’s Generally Accepted Government Auditing Standards, the Association of Inspectors General’s Principles and Standards for Offices of Inspectors General, and/or the professional standards published by the Council of Inspectors General on Integrity and Efficiency.
- Objectivity, impartiality, sound judgment, and a high degree of integrity.
- Strong ability to maintain confidentiality for sensitive issues.
- Ability to demonstrate strong leadership by continuously modeling the behaviors, traits, values, and characteristics of a successful leader.
- Effective communication, business acumen, and decision making.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://hsr.ca.gov/office-of-the-inspector-general/join-the-oig/
Human Resources Contact:
Amanda Millen
(916) 281-8763
Amanda.Millen@oig.hsr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Amanda Millen
(916) 281-8763
Amanda.Millen@oig.hsr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Application Information
Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.
If applying via postal mail or by dropping off your application, applicants must include JC-464074 and Manager of Administrative Services, 288-100-4800-001 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)
Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. The High-Speed Rail Authority does not currently offer Training and Development opportunities at this time.
NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please click here to access the exam bulletin.
Location
The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol light rail stop, as well as the 7th and Capitol light rail stop. The building is also within walking distance of DOCO, the California State Capitol Park, a farmer’s market during summer months, and Old Sacramento.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
