HR Coordinator

Job Title: HR Coordinator

Reports to: Director of Human Resources

Job Summary: We are seeking an organized, detail-oriented, and proactive HR Coordinator to join our team. This versatile role combines office management duties with essential human resources and recruitment functions to ensure the efficient operation of our office and support HR-related activities. The ideal candidate will have strong communication skills, a solid understanding of office administration, and a passion for supporting HR processes and talent acquisition.

Key Responsibilities:

Office Management:

Oversee daily office operations, ensuring a clean, organized, and productive work environment.

Manage office supplies and equipment, ensuring stock levels are maintained and all office resources are in working order.

Coordinate with building management and external vendors for facility maintenance and services.

Organize and plan office events, meetings, and employee activities.

Handle scheduling of conference rooms and any necessary office equipment for meetings or presentations.

Serve as the main point of contact for office-related inquiries.

HR Functions:

Assist with onboarding new employees, including preparing documentation, setting up workstations, and ensuring smooth transitions.

Maintain employee records and HR databases, ensuring confidentiality and compliance with company policies.

Support employee engagement initiatives and company culture-building activities.

Assist with employee training coordination and resource management.

Post job openings on various job boards and company websites.

Screen resumes, schedule interviews, and assist in the interview process.

Communicate with candidates and provide updates throughout the recruitment process.

Assist in preparing pre-employment paperwork.

Maintain recruitment databases and track candidate progress.

Qualifications:

Associate degree or equivalent experience in Human Resources, Business Administration, or related field.

2 years of experience in office management, HR administration, or a similar role.

Strong knowledge of office management and HR functions, including recruitment processes, employee benefits, and employee relations.

Excellent organizational, multitasking, and time-management skills.

Strong communication skills, both verbal and written, with a customer-service oriented mindset.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software/systems.

Ability to maintain confidentiality and handle sensitive information with discretion.

High attention to detail and accuracy.

Physical Requirements:

Ability to lift and carry office supplies (up to 25 lbs) and perform basic office tasks.

Work Environment:

Fast-paced, dynamic office environment.

Full-time, on-site position with occasional travel for recruitment events or meetings.