Higher Recruitment on behalf of a global manufacturing client is seeking a dynamic and highly skilled Executive Assistant to support the Executive Vice President and Americas Region Head in driving strategic initiatives, managing executive-level tasks, and preparing high-impact materials for presentations and Board meetings. This role requires a proactive, organized, and detail-oriented professional with exceptional communication and strategic thinking skills. The ideal candidate will act as a trusted partner, ensuring the Executive Vice President can focus on leading the organization effectively across the Americas Region.
Key Responsibilities
Administrative and Operational Support
- Manage the Executive Vice President’s calendar, schedule meetings, and prioritize conflicting demands to ensure optimal time management.
- Coordinate complex travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
- Handle correspondence on behalf of the Executive Vice President, including drafting, proofreading, and responding to emails and other communications.
- Organize and maintain files, records, and confidential documents.
Meeting and Event Coordination
Prepare agendas, compile meeting materials, and ensure the Executive Vice President is well-prepared for all engagements.Take accurate meeting minutes and track action items to ensure follow-through.Plan and coordinate executive-level events, conferences, and off-site meetings.Communication and Liaison
Serve as the primary point of contact between the Executive Vice President and internal / external stakeholders, maintaining professionalism and discretion.Build and maintain strong relationships with Board members, investors, clients, and other key partners.Strategic Support
Assist the Executive Vice President in developing and executing strategic initiatives, including tracking progress and following up on key deliverables.Conduct research and analysis to support decision-making and strategy formulation.Prepare high-quality presentations, reports, and other materials for Board meetings, investor presentations, and internal communications.Collaborate with cross-functional teams to gather insights and information for strategic projects.Project Management
Support the Executive Vice President in managing key projects by tracking timelines, milestones, and deliverables.Act as a liaison between the Executive Vice President and other stakeholders to ensure alignment and clear communication.Assist in the creation of dashboards, trackers, and other tools to monitor progress on key initiatives.Compliance and Confidentiality
Ensure strict adherence to confidentiality protocols, particularly concerning sensitive business information.Support the Executive Vice President in compliance-related tasks and initiatives, including tracking adherence to internal policies.Additional Duties
Assist with personal tasks as required, ensuring seamless management of professional and personal commitments.Handle ad hoc requests and special projects, demonstrating flexibility and initiative.Identify opportunities for process improvement and efficiency in the Executive Vice President’s workflow.Qualifications and Skills
Education and Experience
Bachelor’s degree in Business Administration, Communications, or a related fieldMinimum of 3 years of experience as an Executive Assistant supporting senior executives, preferably in a multinational or corporate setting.Core Competencies
Strategic Thinking : Ability to understand and contribute to the company’s strategic goals.Exceptional Communication : Strong written and verbal communication skills, with a proven ability to create professional presentations and reports.Detail-Oriented : High level of accuracy and attention to detail in all tasks.Organizational Skills : Exceptional ability to prioritize tasks, manage multiple projects simultaneously, and meet tight deadlines.Problem-Solving : Proactive approach to identifying and resolving challenges independently.Confidentiality : Demonstrated ability to handle sensitive information with discretion and professionalism.Technical Skills
Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).Familiarity with project management tools and software (e.g., Trello, Asana, or similar).Experience creating polished presentations for Board-level discussions.Personal Attributes
Strong interpersonal skills and the ability to build relationships across all levels of the organization.High degree of adaptability and a willingness to go above and beyond when needed.Collaborative mindset and ability to work effectively in a fast-paced environment.Why Join Our Global Client :
As the Executive Assistant to the EVP and Head of the Americas, you will have the unique opportunity to work closely with the executive leadership team to shape the strategic direction of a growing manufacturing company. Your work will have a direct impact on the company's long-term success and innovation. This is an ideal role for someone looking to leverage their strong executive support and project management experience in a fast-paced, high-impact environment and drive tangible results.
Higher Recruitment and our clients are equal opportunity employers. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristics. Successful candidates must be authorized to work in the United States without sponsorship by our company for this position, now or in the future.
