What are the responsibilities and job description for the Executive Assistant position at Hightower Industries?
Position Title – Executive Assistant
Location: Pensacola, Florida
Overview
Hightower Industries is a leading roofing and construction company seeking a highly motivated Executive Assistant to join our team. Your primary responsibility will be to provide high-level administrative support to the CEO of a roofing and construction company. This role requires a highly detail-oriented individual who can manage complex schedule, coordinate meetings, and communicate effectively with various stakeholders. The successful candidate will possess strong organizational skills, exceptional attention to details, and the ability to work independently in a fast0paced environment. Thiis position will occasionally assist outside of normal working hours and tasks outside of the office.
Responsibilities
- Manage CEO’s schedule, including arranging and coordinating meetings, appointments, and travel arrangements.
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Manage the CEO’s correspondence, including screening and responding to emails, phone, calls, and letter.
- Maintain accurate records throughout the process utilizing company software/processes.
- Take meeting notes, preparing summaries as necessary.
Requirements:
- Strong verbal and written communication skills
- Basic Computer usage and knowledge
- Reliable transportation
- Language Skills: Must speak English fluently – Spanish speaking a plus.
- Exceptional organizational skills.
- High degree of self-confidence.
- Motivated and professional.
- Must be able to pass background screening, drug screening, and have a valid Driver’s License
Work Environment: The Senior Executive Assistant will primarily work in an office environment, with occasional local travel required. The role may require occasional weekend work, or flexibility in working hours to accommodate the CEO's schedule.
Job Type: Full-time
Pay: $30,000.00 - $40,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- Monday to Friday
- On call
Ability to commute/relocate:
- Pensacola, FL 32503: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location
Salary : $30,000 - $40,000