Bilingual Office Admin

Job Summary: The Construction Office Assistant provides administrative support to the construction team by performing office tasks such as document management, scheduling, data entry, and communication coordination. This position plays a key role in maintaining the smooth operation of the office and ensuring that projects stay on track by managing clerical tasks effectively.

Key Responsibilities

• Answering phone calls, taking messages, and directing calls to the appropriate department or individual.
• Managing and organizing office files, contracts, and project documentation.
• Assisting with data entry and maintaining accurate records for ongoing construction projects.
• Coordinating with vendors, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Preparing and reviewing construction-related documents, including contracts, permits, and work orders.
• Ensuring compliance with safety regulations and documentation.
• Assisting in managing client relations by responding to inquiries, updating project status, and providing information as needed.
• Managing office supplies and ordering materials as necessary.
• Keeping the office space organized and ensuring it meets the operational needs of the construction team.

Qualifications:

• Bilingual, Spanish and English
• Previous experience in an office assistant role or construction office environment is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Basic understanding of construction terminology and processes is a plus.
• Ability to maintain confidentiality and handle sensitive information.

Physical Requirements:

• Ability to sit for long periods of time and perform desk work.
• Occasional lifting of office supplies or documents (up to 25 lbs).

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Language:

• Spanish (Required)

Ability to Commute:

• Cedar Hill, TX 75104 (Required)

Work Location: In person