What are the responsibilities and job description for the Accounting Administrative Assistant position at Highway Machine Co.?
HMC Gears is seeking employees with exceptional organizational skills, who pay attention to details, and have a natural ability to multitask. Our Administrative Assistants provide tremendous support to the Accounting and Human Resource departments by providing essential support with the day-to-day functions of each department to ensure efficiency and quality.
Primary Functions for this position include:
- Supporting various departments of the organization, including, but not limited to, Accounting and Human Resources
- Ensuring that all required information is effectively communicated between departments
- Effectively documenting and filing all required information for each project in assigned departments
· Accounts Receivable:
- Preparing customer invoices
- Applying customer payments
- Communicating with Sales department regarding invoices and payments
- Preparing bank deposits
- Processing company payroll
- Completing new customer set up forms via paper or electronic forms
Accounts Payable:
- Ensure timely disbursement of funds
- Match invoiced to receiving documents
- Post invoices into computer system
- Generate accounts payable checks
- Research vendor statements, phone calls and discrepancies
- Coordinate new vendor set up
Human Resources:
- Assisting with the recruiting, onboarding, benefits administration, and offboarding processes in Human Resources
- Contacting job applicants and scheduling interviews
- Managing the front desk, answering phones, ensuring visitors are checking in according to policy and notifying employees of the visitors’ arrival
- Maintaining physical and electronic files, databases
Prime candidates for this position would possess these skills:
- Time management
- Financial Management
- Problem Solving/Analysis
- Accounting and Book Keeping
- Filing and Maintenance of Records and Spreadsheets
- Communication Proficiency
- Attention to Detail
- Organization
- Project Management
- Proficiency in Excel and Word
- Flexibility/ Adaptability
- Operate calculator and other related office equipment
- Customer Relations
- Experience in a manufacturing environment is preferred, but not required.
Required Qualifications:
Candidates must have the ability to compute, classify, record and verify numerical date for use in maintaining accounting records. Candidates must have exceptional computer, organizational, and communication skills. Candidates must be detail oriented and able to maintain confidentiality.
Associates Degree in Accounting, Business or a related field; or 5 years work experience in a related field
