Assistant Purchasing Agent

The Assistant Purchasing Agent is to support the Purchasing Manager in the acquisition of all approved materials that allows View Homes to achieve its profit and growth goals; to facilitate the flow of information from the Purchasing Department to the rest of the company in general, as needed.

As a leader in this organization, it is imperative that the Assistant Purchasing Agent maintain a mindset of continual improvement and work diligently to foster a culture of continual improvement within your team, your department and the company.

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Reporting: The Assistant Purchasing Agent will report to the Purchasing Manager.

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AUTHORITY: The following are granted to the Assistant Purchasing Agent

· To track cost, quality and delivery standards.

· To exercise the responsibilities and perform the day-to-day duties of this position, within the guidelines provided by the company’s Employee Manual and Operations Manual.

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RESPONSIBILITIES: The following are upheld by the Assistant Purchasing Agent:

· Role Model and live the Company’s Values and Behaviors. Know the Company’s Vision, Mission, and Objectives and continually communicate and reinforce these to Team Members.

· Adhere to the codes of the company’s Employee Manual.

· Uphold the company values and adopt company habits. Know the company vision, mission, and objectives and continually communicate and reinforce these to employees.

· Maintain a constructive environment at work. This includes self-evaluating work performance.

· Adhere to written Standard Operating Procedures for all aspects of this position.

· Adhere to departmental operating guidelines.

· Maintain positive communication channels to facilitate the unrestricted flow of information through the department and to other departments. This includes attending weekly management meetings as well as monthly department meetings.

· Assist in the problem identification and problem-solving process within the department and with other departments.

· Provide insightful and enthusiastic teamwork that generally creates positive attitudes and builds supportive morale.

· Participate in training seminars when needed to further product knowledge and procedural proficiencies.

· Use and submit all forms and reports in a complete, accurate, and timely basis. This includes maintain proper filing systems.

· Ensure your work areas is clean and presentable.

· Maintain all external relationships consistent with the objectives, operating philosophy, and desired image of the company, re: customer relations, public relations, vendor relations, and community relations.

· Maintain confidentiality on all corporate subjects so classified.

· Foster, encourage, and reward a fun, positive, successful values-based culture!

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PRINCIPAL DUTIES:

The following duties are performed by the Assistant Purchasing Agent:

· Review all budgets and Purchase Orders prior to issue. Verify agreed pricing schedule.

· Review materials variance reports and adjust as needed.

· Review and correct each budget item for accuracy and field compliance.

· Problem solve and eliminate variances through ongoing communication with field personnel and trade partners

· As requested, participate in the design and costing of new models.

· Continually explore innovative products, techniques, and changes in the new home building industry.

· Provide sales department with pricing requirements and technical support.

· Ensure that all vendors and subcontractor packets are up to date including, COI, W-9 etc.

· Ensure that all Change Orders, Incentives and/or Custom Change orders are processed through appropriate software and distributed to appropriate Suppliers, Sub-Contractors and internal customers with in 24-hour timeline.

· Ensure that all vendor files are complete and accurate

· Ensure that all POs are reviewed and reconciled at closing.

· Create Misc. POs upon request.

· Maintain proper files for accounting of change orders and incentives on each home

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PERFORMANCE REQUIREMENTS:

The following are required of the Assistant Purchasing Agent:

· Control direct costs to within 1% of budget.

· Reduce VPO costs by 5% per quarter.

· Maintain costs per square foot to within 1% per quarter

· Provide all start package information required (change orders, etc.) in a timely fashion to allow for plan production and start pkg distribution

· Process VPO entries and reports so pertinent data can be reviewed, and appropriate budget adjustments implemented

· Update all WIP budgets with any changes requiring PO variances

MINIMUM QUALIFICATIONS:

The following are expected of the Assistant Purchasing Agent:

· Strong knowledge of Purchasing Processes.

· Ability to navigate Office programs Excel, Word and PDFs

· Ability to work and interact with departments throughout the organization

EXPERIENCE: Minimum one year experience in a purchasing dept. or equivalent and or Construction industry.

EDUCATION: Minimum two years college, professional or vocational training in this field, or exceptional direct experience.

EEO/OSHA/ADA: Able to manipulate and use CRT/screens, keyboards, mouse/pointing devices, etc., associated with contemporary computers. Able to sit or stand for extended periods of time.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Rapid City, SD 57701 (Required)

Ability to Relocate:

• Rapid City, SD 57701: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000