Property Control Specialist (Fleet Mgmt)

Job Overview

Performs administrative duties related to property and inventory control of organizational assets in accordance with applicable requirements.

Salary

Minimum: $ 36,732.80- $47,752.61

Ideal Candidate

• The ideal candidate will possess considerable administrative, technical, and professional knowledge in diverse fields related to fleet operations.
• The candidate will perform administrative, and support functions related to property and inventory control duties for the Fleet Management Department’s vehicle and equipment assets. These duties directly support property control and administrative actions for fleet acquisition, receipt, registration, titling, and disposal responsibilities.
• The candidate will support property control support functions for approximately 20 County departments and their vehicles and equipment assets assigned consisting of a Fleet size of approximately 3,600 units valued at approximately $150 million. Fleet diversity of automotive sedans, light trucks, heavy trucks, heavy equipment, minibuses, Fire Rescue Public Safety units and more.
• The ideal candidate will have graduated from high school or possess a GED Certificate and have two years of experience in property control of capital assets; OR an equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above.
• The candidate will have at least two years of property and inventory control experience in supporting a medium or large government Fleet or related organization. Experience can include but not be limited to: Fleet information systems management, vehicle and equipment operations and management, procurement and disposal, and general budget practices.
• The candidate will have experience in reviewing and improving processes in order to create new approaches and procedures to meet internal and external customer requirements.
• The candidate must have the ability to work outdoors, to perform manual functions with the ability to exert up to 50 lbs. per sq. ft of pressure on a routine basis and the ability to operate light machinery.

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

• Establishes and maintains methods, procedures, and records to account for equipment purchases using computer operated software.
• Disposes of surplus property and accounts for all funds generated through these sales.
• Coordinates with property custodians to ensure all property is accounted for.
• Research specifications to assist in determining appropriate equipment to purchase and prepares requisitions.
• Performs appraisals and/or assessments regarding the value of property based on condition and makes recommendations as to the appropriate disposition.
• Maintains current records for a wide variety of accountable equipment materials.
• Assigns property numbers, affix tags to accountable equipment, and records age, condition, and value.
• Initiates forms for the transfer of equipment.
• Performs other related duties as required.

Job Specifications

• Knowledge of property control, inventory procedures.
• Knowledge of rules and regulations governing procedures for disposal of surplus property.
• Knowledge of the functions, services, procedures and regulations of the unit or department to which assigned.
• Knowledge of purchasing, storekeeping and property control practices.
• Knowledge of property depreciation procedures.
• Skill in performing mathematical calculations and applying property and inventory control practices.
• Ability to maintain records of equipment, purchases and surplus property.
• Ability to develop and maintain a database to verify proper identification of property and equipment.
• Ability to use a computer and related software.
• Ability to maintain work related records and prepare reports.
• Ability to prioritize workload.
• Ability to work effectively with others.
• Ability to proof own work and the work of others.

Physical Requirements

• This position typically takes place in at various County sites and warehouses.
• May require frequent standing, sitting, and stooping.

Work Category

• Medium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Minimum Qualifications Required

• Graduation from high school or possession of a GED Certificate; AND
• Two years of experience in property control of capital assets; OR
• An equivalent combination of education, training, and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.