What are the responsibilities and job description for the Clerk 4 position at Hillsborough County Public Schools?

This position is in the Safety and Risk Management Department working with Workers' Compensation. We are located at Cleveland Elementary School.

Summary :

The Clerk 4, School Readiness, will investigate suspected provider and parent fraud based on external reports, providers' capacity, documentation, and quality control reviews. The Clerk 4, School Readiness, conducts interviews with suspects, and composes and forwards findings to appropriate law enforcement and state agencies.

SUPERVISORY EXPECTATIONS : Manage assigned clerical staff and subordinate professional personnel in one or more sections of the department. Take responsibility for the overall direction, coordination, and evaluation of assigned teams. Carry out supervisory responsibilities in accordance with the district's policies and applicable state and federal laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

DISTRICT EXPECTATIONS : All district employees must :

Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance.
Support the district's vision, mission, goals, and Strategic Plan.
Engage in civility, respect, and professionalism.
Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities :

Coordinates with the Agency for Workforce Innovation, Early Learning Coalition of Hillsborough County, Florida Department of Law Enforcement, intake and eligibility, Federal Finance and contract staff.

Generates at-risk enrollment reports and forwards to appropriate child welfare agencies.

Conducts investigations of suspected provider and parent fraud.

Assists in planning and conducting prospective School Readiness provider meetings as needed.

Reviews and processes School Readiness provider eligibility documentation as needed.

Performs quality control functions of refugee clients; completes intake and eligibility documentation as needed.

Maintains files and client information; enters data in the Refugee Services Data System as needed; attends related meetings, training sessions, and conferences as appropriate.

Adheres to all federal, state, and local program requirements and demonstrates positive behavior toward carrying out overall agency mission and goals.

Plans, assigns, and reviews the work of subordinate clerical staff engaged in various activities commensurate to the operation of the department.

Provides supervisory guidance involving interpretation, including decision-making responsibility with regard to non-routine matters requiring significant knowledge involving the operations and related functioning of the department.

Assists in the development of office procedures and required forms, including recommending changes and revisions as appropriate or as required.

Prepares various reports, summaries, payroll, travel forms, and other duties for the department.

Assists in the initial compilation of the department budget.

Disseminates information of a technical or administrative nature concerning departmental policies and functions, including generating applicable correspondence as appropriate or as required.

Interviews and recommends the employment of subordinate personnel as directed.

Performs basic computer skills such as keyboarding, spreadsheets, and presentation software.

Performs any other duties as assigned.

Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the dist

Other information :

Dependability : Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines.

Cooperation : Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.

Customer Service : Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Quality : Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.

Use of Technology : Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.NOTE : School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social / family background, disability or age.

The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.

All job postings close at 7 : 00 p.m. on the posted Closing Date. Applications must be submitted before this deadline.

All applicants must have an "ACTIVE" application and must have received an active notification from the Application Center to be considered or interviewed for any posted position.

Not Currently an Employee of our district?

If you are seeking employment with Hillsborough County Public Schools, you can apply for the position by clicking the "Apply" button.

Are you a current employee of Hillsborough County Public Schools?

Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space). Click on Opportunities to explore current openings.

All current employees seeking transfer or promotion must apply through the employee experience page.

Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.

Please review the skills / competencies listed on your employee profile to determine your eligibility.

If you need to update your skills / competencies, please contact the Application Center at 813-840-7181.

You must ensure that you have the proper skills / competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.

Skill / competency updates are not necessary for employees seeking a lateral transfer (same job at a different location))

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