What are the responsibilities and job description for the School Secretary position at Hilmar Unified School District?
Job Description
A key member of our school administration team, the School Secretary plays a crucial role in maintaining the smooth operation of our offices. Reporting directly to the school principal, this individual is responsible for handling confidential personnel information, managing correspondence and finances, and overseeing the daily activities of their office.
Key Responsibilities:
- Administrative Support: Provides secretarial services to the school principal, including receiving and prioritizing correspondence and communications.
- Confidential Records Management: Safeguards and manages sensitive personnel records and communications as assigned by the principal.
- Fiscal Management: Maintains accurate fiscal records for the office and oversees financial operations.
- Office Operations: Oversees the daily activities of the office, ensuring efficient workflow and high standards of performance from other employees.
- Data Processing and Inventory: Utilizes data processing systems to perform tasks such as student attendance and maintains inventory of necessary office supplies.
- Student Body Records and Personnel Absences: Manages Student Body records and submits reports of personnel absences and substitute replacements.
- Ongoing Tasks: Performs various other office duties as assigned by the principal.
Requirements and Qualifications:
- Education: High School Diploma or equivalent.
- Technical Skills: Advanced training in computers, bookkeeping, and office skills, or equivalent experience.
- Linguistic Proficiency: Bilingualism is highly desirable (English/Spanish or English/Portuguese).
- Software Familiarity: Knowledge of Aeries Student Information System is preferred.
About Our District
Hilmar Unified School District values dedicated professionals who contribute to a positive learning environment.
