Office Manager/Paralegal

Job Title: Office Manager/Paralegal FLSA: Non Exempt

Department: Operations

Location: Plantation, FL

Reports to: Office Administrator

Summary:

Performs a variety of office management duties for the Plantation Office. Serves as office liaison and keeps the Office Administrator informed in areas of concern affecting the support staff and overall practice group/office support operations.

Essential Duties and Responsibilities:

“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the Firm.

Office Manager Responsibilities:

• Serves in a leadership capacity by emphasizing teamwork, efficiency and positive, firm-minded actions for support staff.
• Observes LAA workloads and assists in the delegation of work to other LAAs ensuring assignments are completed in a timely manner.
• In conjunction with Office Administrator, interprets and explains company policies and office procedures to others.
• Analyzes and resolves work problems and assists others in resolving work problems
• Initiates or suggests plans to motivate others to achieve work goals.
• Maintains time records, i.e. vacation, sick etc. of support staff in the department to help ensure proper coverage.
• Serves as a contact point for attorneys when their LAA is unavailable.
• Plans and coordinates lunch schedules, , to ensure proper coverage.
• Under the supervision and guidance of the Office Administrator and Human Resources Department, assists in the recruitment, screening, hiring, onboarding and training of support staff.
• Manages the on-site file systems and the transition of files to off-site storage.
• Plans and/or assists in planning firm-sponsored events, including Staff Appreciation Day, Employee Summer Outing, Office Holiday Party and other event planning needs as assigned.
• Other administrative tasks as assigned.

Paralegal Responsibilities:

• Coordinates assembly of exhibits and appendices for court papers, witness sets, depositions, arbitrations, and trials;
• Sets up and manages war rooms for trials and/or arbitrations;
• Prepares for and attends depositions, hearings, trials, and arbitrations;
• Drafts routine correspondence, memoranda, subpoenas, summons, and other legal documents for attorneys as requested;
• Conducts factual or legal research; examines public records; monitors legislative and administrative proceedings as assigned; locates witnesses; traces documents and other physical evidence;

· Assists with the due diligence process by performing research, documenting or reviewing the research received from attorneys and preparing an affidavit of due diligence if the research does not yield the desired results.

• Communicates, interacts, and coordinates with all members of the team, includes partners, associates, Litigation Support, IT, LAAs, and office services; and
• Maintains knowledge of all applicable procedural and court rules, proper docketing procedures, e-filing process and procedures, and e-discovery rules and processes.

Knowledge, Skills and Abilities:

• High School Diploma or equivalent years of experience required.
• 2-4 years of management experience required.
• 3-5 years of law firm experience required.
• Familiarity in Microsoft Office and iManage document management system.

· Ability to organize and prioritize numerous tasks and complete them under time constraints.

· Ability to maintain highly confidential information..

· Strong interpersonal skills are necessary in order to communicate and follow instruction successfully from a diverse group of clients, attorneys and staff.

· Strong communication skills are necessary in order to communicate by e-mail and telephone.

· Ability to retrieve and distribute files, mail, written documents or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.

· Work may require irregular hours, and occasionally require more than 40 hours per week to perform the essential duties of the position. Must be reliable and flexible.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned and requirements may vary from time to time.

This Job Description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

Job Type: Full-time

Pay: $85,000.00 - $90,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Plantation, FL 33324 (Required)

Ability to Relocate:

• Plantation, FL 33324: Relocate before starting work (Required)

Work Location: Hybrid remote in Plantation, FL 33324

Salary : $85,000 - $90,000