Payroll & Tax Manager

Hinckley Allen is seeking a Payroll & Tax Manager to join our Providence, RI office or our Hartford, CT office. This position will support the Human Resources Manager in the management of the payroll function on a firm wide basis, including the oversight of payroll administration and maintenance of the Human Resource Information System (HRIS). The Payroll & Tax Manager will also assist with data integrity and will be responsible for quarterly/annual tax reporting and filings.

Essential Duties and Responsibilities:

• Recruits, interview, hires and trains new staff in the department.
• Oversees the daily workflow of the department with focus on efficiency and process improvements.
• Provides constructive and timely feedback on performance.
• Handles disciplinary issues in partnership with the HR Manager, CHRO and firm policy.
• Oversees timely processing of biweekly and monthly payrolls for all partners and employees. Maintains accurate, up-to-date files of all payroll information. Provides final review and approval of payrolls.
• Supervises Payroll Coordinator to ensure all payrolls are prepared timely and accurately and serves as a backup when the Payroll Coordinator is out of the office.
• Creates and maintains files, along with the Payroll Coordinator, to transmit payroll information accurately to banks, 401(k) provider and state and federal governmental agencies.
• Implements and maintains payroll policies, procedures, and controls to ensure accuracy, efficiency, and compliance with all Federal, state, and regulatory laws, and legal/contractual obligations. This includes multi-jurisdiction tax withholding, garnishments, and assisting Accounting/Finance with reports for key annual audits (e.g. 401(k) audit, worker’s compensation, external financial audit, etc.).
• Prepares and reviews data for various filings for state and federal government as needed, including W-2s.
• Responsible for quarterly/annual tax reporting and filings for Federal, State and Local taxes
• Conduct in-depth analysis and audits of payroll data to ensure accuracy and compliance
• Coordinates with larger HR team on leaves of absence, new hires & terminations.
• Evaluate and recommend improvements on payroll processes, including controls, compliance, documentation, and automation opportunities to ensure department effectiveness.
• Participates in developing department goals, objectives and systems in alignment with Firm strategic plans.
• Partners with employees, management and senior leadership team to communicate various payroll policies, procedures, laws and standards.
• Maintains compliance with federal, state, and local employment, wage and tax laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
• Seeks educational opportunities to maintain and improve knowledge of trends, best practices, regulatory changes and new technologies in payroll.

Knowledge, Skills and Abilities

• Bachelor’s degree in Accounting or a related field and approximately 7 years of relevant work experience, preferably in the law firm or professional services industry.
• Master’s degree in Accounting, Taxation or MBA strongly preferred.
• Certified Payroll Professional (CPP), Certified Payroll Specialist (CPS) license or another similar credential, a Plus.
• 2-3 years of previous payroll management experience.
• Experience working in an organization with a multi-state payroll and various state & federal tax implications.
• Must have a strong understanding of payroll taxes and personal income tax.
• Excellent verbal and written communication skills. Strong interpersonal skills necessary to communicate with a diverse group of attorneys and staff.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Strong analytical and problem solving skills.
• Ability to prioritize tasks quickly and efficiently while maintaining quality work product.
• Ability to act with integrity, professionalism and confidentiality.
• Proficient with Microsoft Suite with advanced proficiency in Excel. Must be able to handle large datasets, perform advanced calculations, and use tools like PivotTables.
• Proficiency with UKG Pro, and experience using various payroll systems (ADP Workforce Now, Paylocity, Paycor etc.).
• Advanced proficiency with reporting and data manipulation in Excel. Must be able to create various custom reports in Business Intelligence (BI) in UKG. Experience with Power BI, a plus.
• Work may require more than 40 hours per week work to perform the essential duties of the position.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status.