Luxury real estate marketing assistant

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Real Estate Assistant Job Description Template

We are looking for an organized real estate assistant to support our real estate team. The real estate assistant's responsibilities include telephone duties, ordering supplies, preparing and distributing marketing materials, documentation, and reports in addition to all other items listed below. To be successful as a real estate assistant you should be highly organized and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently.

In-Office AND Virtual Responsibilities:

• Greeting clients, answering the telephone, and making follow-up calls.
• Preparing correspondence, scheduling meetings, and making travel arrangements.
• Preparing real estate forms and documents.
• Coordinating showings, assisting at open houses, and obtaining feedback.
• Ordering supplies, preparing, and distributing marketing materials.
• Hosting open houses and special events
• Maintaining electronic and paper filing systems.
• Supervision of virtual assistants who handle clear to close (items required of an agent after a property is under contract) and listing marketing activities (coordination of VA tasks in listing properties, scheduling photography, creating brochures, postcards, marketing materials etc.)
• Managing a client database and preparing reports.
• Performing CMA (Comparative Marketing Analysis) for condos and houses (Utilizing the BRIGHT database and Excel)
• Assisting with closing processes.
• Manage showing schedules, schedule showings and appointments
• Weekly quality assurance review of all listing information and photographs on bright MLS, Zillow, Redfin, Realtor.com.
• Organize client meetings (restaurant and meeting reservations, order food, set-up)
• Process listing and sales contracts,
• Enter new listings into all agent profiles including: Zillow, Realtor.com, Youtube, Linkedin, etc.

Acquisition tasks (candidate should have an interest in how real estate is acquired and developed):

• Studying neighborhoods, zoning, and property types
• Coordination with mail houses and vendors on outreach to targets via direct mail/digital tracking and in-person
• Editing and drafting letters/direct mail

Marketing (Traditional and Digital) Tasks - assistant will have to have an interest and small background in digital marketing

• Direct Mail – manage postcard direct mail - Just listed/Just sold Mailers on a monthly basis – coordination with direct mail vendor in managing lists and design of postcards
• Direct Mail – manage letter campaign – target lists, and areas on a monthly basis, work entails printing letters on letterhead, labels, stamping and sealing
• Management of website
• Instagram/Facebook/Linkedin marketing
• Management of creation of digital media advertisements to include VIDEO and images
• Create marketing and listing material (print and electronic brochures)
• Listing preparation including: scheduling buyer appointments, coordinating photo shoots, hosting special events at properties, interior design & staging, restaurants and hotels

Real Estate Assistant Requirements:

• High school diploma/GED.
• Degree educated preferred.
• Previous experience in the real estate industry is beneficial.
• Good communication skills, both verbal and written.
• Proficiency in Microsoft Office (excel and word).
• Able to work independently and as part of a team.
• Interest in networking and attending events
• Strong numeracy and organizational skills.
• Critical thinking and problem-solving skills.
• Strong attention to detail.

Job Types: Full-time, Part-time

Pay: $50,000.00 per year

Schedule:

• Day shift
• Monday to Friday
• Night shift

Work Location: In person

Salary : $50,000