What are the responsibilities and job description for the Administrative Assistant - Property Management position at Hines?
Overview
When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.
Responsibilities
As an Administrative Assistant - Property Management with Hines, you will provide administrative support to the Property Management and Engineering teams. Responsibilities include, but are not limited to:
First point of contact for building tenants, vendors, and visitors. Interact with employees, visitors and vendors with poise and diplomacy.
Respond to tenant questions and requests via phone, email, and ticketing system
Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction, and style. Demonstrate strong attention to detail and proofreading abilities.
Maintain calendars and coordinate meetings and special events for multiple teams
Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
Provide great customer service in a dynamic, fast-paced environment
Coordinates lobby exhibits, special events, special programs, holiday events, tenant breakfasts, gifts, and promotions.
Complies with all written Hines GS and regional company policies
Maintain office and kitchen supply inventory
Manage Conference Room reservation book
Verify, approve, and file COIs for vendors
Update Vendor and Staff Contact lists
Maintain office systems, phones, filing, supply orders, and general office organization
Qualifications
Minimum Requirements include:
- High School Diploma or equivalent from an accredited institution; bachelor's degree preferred
- Two or more years of experience in an administrative role in a professional office environment
Advanced knowledge of Microsoft Office, strong Excel experience
Budgetary and invoice coding experience preferred
Excellent Customer service skills
Strong attention to detail and follow-through skills in a fast-paced environment
Work overtime as business needs deem appropriate.
- Compensation: $61,300 - $75,000
Closing
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.
While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.
Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.
Salary : $61,300 - $75,000
