Payroll Specialist

Job Title Payroll Specialist Job Summary The Payroll Specialist is responsible for assisting in the accurate and timely processing of payroll for all school district employees. The position ensures compliance with payroll regulations, maintains detailed payroll records, and provides excellent customer service to staff regarding payroll-related inquiries. FLSA Status Non-Exempt Responsibilities Payroll Processing & Support

• Assist in the preparation and processing of payroll for all school district employees, including salaried, hourly, and substitute staff.
• Enter and verify payroll data, such as hours worked, salary adjustments, benefits, and deductions.
• Process timecards, overtime, and other payroll-related transactions.
• Update monthly accrual records and process absence data to payroll system
• Compliance & Record-Keeping
• Ensure payroll calculations comply with federal, state, and local labor laws, as well as school district policies.
• Maintain accurate and organized payroll records, including pay stubs, tax forms, and direct deposit information.
• Assist in preparing payroll reports and filings, such as tax withholdings, retirement contributions, and wage garnishments.
• Update and maintain accrual records, resolving discrepancies

Employee Support & Communication

• Respond to employee inquiries regarding payroll, deductions, benefits, and tax withholdings.
• Assist employees with payroll forms, direct deposit setup, and timesheet submissions.
• Work closely with HR and finance departments to ensure accuracy in employee compensation and benefits.

System Management & Administrative Tasks

• Enter and update employee payroll information in the payroll system.
• Assist with payroll audits and reconcile payroll discrepancies.
• Generate and distribute payroll reports as needed.

Required Skills/Abilities

• Maintain highest level of confidentiality
• Excellent verbal and written communication
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to adapt, plan, and organize various competing priorities
• Computer software proficiency such as MS Office Suite, Google Suite, Munis, Aspen, and absence management systems
• Understanding of contracts, collective bargaining agreements, and payroll processing
• Ability to work both independently and as part of a team in a fast paced environment with the ability to prioritize and problem solve

Education and Experience

• High School Diploma or equivalent, required; Associate Degree in Accounting, Business Administration or related field preferred
• 1-3 years of payroll experience, preferably in school district/public sector
• Basic knowledge of payroll laws, tax regulations, and payroll processing procedures
• Experience with payroll software, experience with Munis, highly desirable
• Familiarity with public school funding and budget constraints

Work Environment :

• Prolonged period of sitting at a desk and working on a computer
• Must be able to lift up to 10 pounds
• Occasional overtime during peak payroll periods or audits

Other duties as assigned by the Superintendent or their designee Terms of Employment

• This is a twelve (12) month position
• Fringe benefits and rate of pay are to be established by the Superintendent in accordance with the policies established by the School Committee. Please see this link for benefits offered by the Town of Hingham
• Employment subject to successful completion of background checks pursuant to federal and/or state laws

Equal Opportunity Employer Hingham Public Schools does not discriminate in its educational and/or operational programs or activities on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender (including pregnancy), gender identify and/or expression (including a transgender identity), sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state or local law.

Salary : $35