Project Coordinator

About the Role

As a Project Management Coordinator, you’ll support the team in keeping projects on track, organized, and running smoothly. You’ll be responsible for administrative tasks, updating project documents, and ensuring that essential information is accessible and accurate. You’ll play a key role in helping the Project Management team maintain high-quality standards across legal and non-legal workstreams, setting the stage for seamless client service and effective collaboration.

Key Responsibilities

· Project Tracking Support – Assist in maintaining and updating project trackers to ensure all team members have access to an organized view of responsibilities, deadlines, and progress. You’ll help create a centralized source of truth for ongoing projects.

· Document and Task Management – Organize and file key project documents, ensuring quick and easy access for team members. Help maintain consistency between our document management systems and project structures.

· Coordination and Scheduling – Schedule meetings, manage calendars, and coordinate with attorneys, paralegals, and administrative staff to facilitate smooth project operations. Track project milestones and report updates to team members as needed.

· Meeting and Note-Taking – Attend project meetings and take detailed notes, capturing important information and action items. Distribute notes to team members, ensuring everyone is aligned on next steps and expectations.

· Communication and Follow-Up – Act as a communication bridge, helping to circulate updates, consolidating feedback, and following up on outstanding tasks. Ensure that all team members stay informed and tasks are moving forward.

· Assist in Process Improvement – Support the Project Management team in identifying and implementing more efficient processes and tools that can improve workflow and productivity.

Ideal Candidate Profile

This role is suited to someone who has a foundation of professionalism, reliability, and a commitment to excellence. The ideal candidate is punctual, dependable, and able to master the art of note-taking, while continuously seeking to learn and grow in the project management field.

What We Value:

· Commitment to Professionalism – Maintain a respectful and positive demeanor in all interactions and be dependable in fulfilling responsibilities.

· Detail-Oriented and Organized – You have an eye for details and ensure that all information is accurate and easy to access.

· Excellent Communication Skills – Clear and concise in your communications, both written and verbal, with the ability to listen well and capture important information.

· Desire to Learn – We’re looking for someone eager to gain skills in project management and grow within our firm.

· Dependability and Timeliness – You show up on time, meet deadlines, and are someone the team can rely on.

What We Offer

We support professional growth and well-being of our team members, with benefits that reflect our commitment to your success.

· Competitive Entry-Level Pay – DOE.

· Comprehensive Benefits – Health, dental, and vision insurance, plus 401(k) matching.

· Professional Development – Ongoing training and mentorship in project management.

· Work-Life Balance – Paid holidays and PTO, supporting a balanced life.

If you’re ready to begin a rewarding career in project management within a supportive, growth-focused law firm, apply today. This is a place where your commitment to excellence and reliability will be valued, paving the way for future success.