What are the responsibilities and job description for the Office Administrator position at Hire IT People, Inc?
Job Title: IT Office Administrator
Location: Milwaukee, WI 53224
Long term contract position
Mode of Interview: MS Teams Video call.
Work: Onsite only
Interview availability time slots from the candidate
Office administrators play a key role in ensuring the smooth operation of an organization by managing various administrative tasks. Here are the typical roles and responsibilities of an office administrator:
1. Administrative Support
Manage office communications, including phone calls, emails, and correspondence.
Maintain and update filing systems (both physical and digital).
Prepare and edit documents, reports, presentations, and spreadsheets.
2. Office Management
Oversee day-to-day office operations to ensure efficiency.
Manage office supplies and inventory, including ordering and restocking.
Coordinate maintenance and repair of office equipment and facilities.
3. Scheduling and Coordination
Schedule meetings, appointments, and events.
Maintain and update calendars for executives or team members.
Coordinate travel arrangements and accommodations for staff.
4. Financial Duties
Process invoices, track expenses, and handle petty cash.
Assist with budget preparation and monitor expenditures.
Liaise with accounting departments for payroll and financial reports.
5. Human Resources Support
Assist in recruitment processes, including scheduling interviews.
Maintain employee records and ensure compliance with HR policies.
Manage onboarding processes for new hires.
6. Communication and Liaison
Serve as the first point of contact for clients, visitors, and staff.
Facilitate internal communication between departments or teams.
Handle customer or client inquiries and resolve issues promptly.
7. Compliance and Record-Keeping
Ensure compliance with company policies and legal regulations.
Keep records of office activities, contracts, and other essential documentation.
Maintain confidentiality of sensitive information.
8. Event Planning and Management
Organize and coordinate office events, meetings, and team-building activities.
Arrange logistics such as catering, equipment setup, and venue bookings.
9. IT and System Support
Provide basic troubleshooting for office IT equipment.
Coordinate with IT staff for software updates and technical support.
10. Miscellaneous Tasks
Support executives with personal tasks if required.
Assist in implementing office policies and procedures.
Handle ad hoc projects and duties as assigned.
Education:
Bachelor's degree in information Technology or related field or equivalent experience required.
