What are the responsibilities and job description for the Commercial Site Administrator position at Hired by Matrix?
Position Type:
- Contract
- On-Site
Required:
Competencies:
- Business Administration and Finance - Purchase Ordering, invoices, cost controlling and analysis.
- Advanced communication skills in multicultural environments.
- English language proficiency.
- Advanced IT Skills - MS Outlook, Office 365 (Excel, Word, OneDrive).
- Team player.
- Self-motivated and trustworthy.
- Quality Oriented.
- SAP.
- Knowledge and interest in industry - wind turbine industry, construction projects.
- Safety awareness.
- Analysis/statistics.
- OSHA10 or Equivalent.
Professional:
- Proven experience as office / business administrator, assistant or relevant role.
Qualifications in Finance and Business Administration studies will be an advantage.
Project/Process:
- Familiarity with office management procedures and preferably within the Offshore Wind Industry.
Intercultural
- Living and working experience in an intercultural environment.
Capabilities:
- Team skills.
- Ability to learn.
- Communication skills.
- Customer focus.
- Ability to analyze.
- Change orientation.
Responsibilities:
- Supporting the Commercial Site Manager & Senior Admins to ensure financial and commercial processes on site are properly adhered to.
- Be part of the site team to assist with the day-to-day finance topics including forecasting, quality assurance of costs on site, purchase ordering, processing, and checking invoices from suppliers and reporting of costs.
- Procurement - Support the Purchase Order (PO) process to raise PO requisitions send POs to suppliers, monitor and ensure adherence to purchasing processes. Ensure Short Order process executed on-site including raising, filing and monitoring of all short orders.
- Check validity of supplier invoicing and ensure correct posting against PO's and act as contact person for suppliers for invoices and payments.
- Cost Controlling - Support the Commercial Site Manager with the input on site purchases to improve cost controlling and forecast quality.
- Asset Management - Ensure Site inventory in place and is monitored: to set-up and maintain assets log and carry out regular inventory checks.
- Commercial Documentation - ensure site inventories, purchases, assets and equipment are tracked, monitored and logged. To support on ad hoc admin tasks.
Contacts:
- Internal - Finance and Commercial teams, Site Management and Site Team, Site Support,
Departments and all other internal Interface to/from the site. - External - Customers, subcontractors, suppliers and all other external contacts to/from the
site
Salary : $35
