Administrative Assistant

Job Description

• Perform general administrative duties, including managing files, tracking employee training, and maintaining documentation.
• Greet and assist visitors, clients, and employees traveling to the plant facility.
• Coordinate company meetings, events, and other functions.
• Prepare accommodations for guests or clients, ensuring their needs are met during visits.
• Create presentations, documents, spreadsheets, and databases to support daily operations.
• Arrange for the delivery of domestic and international packages.
• Assist with the preparation of financial reports and other related documentation.
• Place orders for routine office and kitchen supplies.
• Distribute new employee personal protective equipment (PPE), including safety boots and locker assignments.
• Manage and distribute incoming mail, invoices, and utility bills.
• Assist in tracking employee training and maintaining training records.
• Support the Purchase Order (PO) and Purchase Requisition (PR) processes in collaboration with the Procurement/Supply Chain team.
• Assist with attendance reports, townhall meetings, and employee recognition programs.
• Update the monthly Inclusion and Diversity (I&D) board and office monitors to communicate important messages to employees.
• Provide administrative support for the onboarding process of new employees or interns.
• Organize and support quarterly and annual events, such as holidays, family days, and company celebrations.
• Offer support to various departments, including Manufacturing, Health, Safety & Environment (HSE), Maintenance, Procurement, Supply Chain, and Process Engineering.
• Approve schedules, travel arrangements, and set up travel profiles as needed.

Skills Required

• Strong proficiency with the Google platform (Sheets, Slides, Docs, and Drive) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Microsoft Dynamics AX and data processing.
• Excellent problem-solving and analytical skills for basic situations.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Strong communication skills, both verbal and written.
• Attention to detail and a high level of organizational skills.
• Ability to work independently and as part of a team to meet deadlines and achieve goals.

Education/Training/Certifications

• High school diploma or GED required

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10043860