What are the responsibilities and job description for the Executive Assistant #: 25-08697 position at HireTalent - Diversity Staffing & Recruiting Firm?
Job Title: Executive Assistant
Location: White Plains, NY, hybrid
Duration: 06 Months on W2
About The Job
We are looking for an Executive Assistant to support the: Chief Information Tech & Data Officer and his Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.
Responsibilities
Skill Required / Desired Amount of Experience Expertise Rating Move
Location: White Plains, NY, hybrid
Duration: 06 Months on W2
About The Job
We are looking for an Executive Assistant to support the: Chief Information Tech & Data Officer and his Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a “get it done” attitude. The EA will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.
Responsibilities
- Provide Executive Assistance to: Chief Information Tech & Data Officer, and his leadership team, including extensive internal and external calendaring, business travel, large-scale meetings, expenses, and special projects.
- Manage demanding calendaring requests with limited oversight and including calendars of senior executives
- Manage the IT Tech & Data Leadership team meeting agenda & cadence with the expectations of staying informed, attending select meetings, taking notes and assisting with reminders and follow-up.
- Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
- Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.
- Contribute to PowerPoint presentations as needed for key meetings such as Town Halls
- Maintain high standards of confidentiality and information security when given access to sensitive information.
- Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison
- Support team to coordinate budget preparation, and to monitor department budget spending status, if requested.
- Specific IT Tech & Data Administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams. Additional projects will be assigned as needed.
- Contribute to the excellent reputation of the company and the IT Tech & Data team through professional, friendly and respectful interactions with all internal and external stakeholders.
- You will have an associate degree and minimum 7 years relevant experience
- You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.
- Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.
- Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.
- Speed and decisiveness to make the right moves in high-pressure situations.
- Experience in supporting multiple senior leaders simultaneously.
- Experience and comfort working with executives is critical.
- Excellent communicator, both written and verbal, and confidence to share communications on behalf of the IT Tech & Data leadership
- Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must.
- You will have strong skills using Microsoft Word, Excel, Powerpoint and Outlook
- You will have knowledge of SAP, Concur and OneBuy as a plus.
Skill Required / Desired Amount of Experience Expertise Rating Move
