Director of Payroll Operations

Would you like to build a rewarding career with a dedicated nonprofit that makes a difference in the lives of those in need across Long Island?

CCLI is seeking a highly skilled and detail-oriented Director of Payroll Operations to support our mission across Long Island. In this pivotal role, you will leverage your expertise to ensure the accurate, efficient, and timely management of all payroll operations. By joining our team, you will play a key role in streamlining processes, ensuring compliance, and supporting our devoted workforce, contributing to a meaningful impact in the community.

About Us:

Catholic Charities of Long Island (CCLI) shares the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. Our work is inspired by the Gospel message that every human life is sacred.

Responsibilities:

• Administer the accurate and timely preparation and distribution of a $19.5 million payroll for 450 employees and independent contractors on a semi-monthly basis, ensuring compliance with all regulatory requirements.
• Process overtime payments, expense reimbursements, and employee withholdings, while maintaining detailed payroll records and ensuring accuracy in year-end payroll reporting, including W-2s, 1099s, and tax filings.
• Lead, mentor, and provide strategic direction to your direct reports, fostering professional development and operational efficiency.
• Manage payroll system conversions and upgrades, ensuring seamless transitions and continuous improvement of department processes.
• Serve as the primary liaison between agency management, employees at all levels, and external stakeholders, including the Diocese of Rockville Centre’s pension, health insurance, and payroll departments, as well as vendors and regulatory entities.
• Develop and maintain the departmental disaster recovery plan, incorporating technology-driven solutions to enhance payroll continuity and security.
• Oversee the financial administration of employee health and wellness programs, including bill reconciliation and compliance with benefits-related financial obligations.
• Prepare and maintain comprehensive financial reports, such as the Pension Census, quarterly employee summaries, U.S. Department of Labor statistical reports, tax verifications, and annual data reports. Respond to IRS/state correspondence and wage verification requests as needed.
• Manage and track paid time off (PTO) records for all employees, ensuring accuracy and compliance with company policies.
• Prepare monthly journal entries, including but not limited to payroll, FICA matching, workers’ compensation, and unemployment expenses.
• Contribute to organizational initiatives by participating in committees, assisting with special projects, and collaborating with external auditors as needed.

Requirements:

• 10 years of direct payroll experience with proven management experience.
• Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience with ADP payroll systems, especially Time and Attendance and Workforce Manager required.
• Strong attention to detail, time management skills, and ability to meet strict payroll deadlines.
• Demonstrated integrity, confidentiality, and discretion in handling sensitive financial data.
• Ability to thrive in a fast-paced, deadline-driven environment while maintaining accuracy and compliance.
• Exceptional interpersonal and communication skills, with the ability to build and maintain strong relationships with employees and external partners.
• Commitment to the mission and values of Catholic Charities of Long Island.

Salary range: $120,000 ~$130,000/yr

This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidate’s qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position.

Job Type: Full-time

Pay: $120,000.00 - $130,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What ADP Software have you used in the past?

Experience:

• Payroll: 10 years (Required)
• Management: 3 years (Required)
• ADP Payroll Software: 2 years (Required)

Ability to Commute:

• Hicksville, NY 11801 (Required)

Work Location: In person

Salary : $120,000 - $130,000