Assistant Property Manager

Job Description

Job Description

POSITION SUMMARY :

The Assistant Property Manager is responsible for the efficient operation of assigned property under the direction of Property Manager. Performs and / or manages tasks associated with the operation of the property including leasing, collections, resident services and maintenance. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients. This role includes supervisory and management responsibilities.

RESPONSIBILITIES :

• Provide full administrative support, including phone support, typing, reports, filing and distribution of correspondence.
• Coordinate office supplies in absence of a property administrator
• Assist in lease administration activities, including abstracting leases and keeping our database current
• Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts
• Prepare and coordinate bid proposals and service contracts
• Obtain aging report for management and follow up on all delinquencies.
• Ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Coordinate with leasing and maintenance on tenant move ins and move outs
• Oversee maintenance of work order and purchase order systems
• Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants
• Also responsible for ensuring tenant information within database is current and up to date
• Update and maintain office procedures in the property Operation’s Procedure Manual under direction of manager
• Ensure Certificates of Insurance for tenants and vendors are up to date
• Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office
• Responsible for leading regular inspections of properties with janitorial and landscape providers and

any other service provider as directed by the manager

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BEFNITS