What are the responsibilities and job description for the Board of Director- Secretary position at His Daughters House?
The Board Secretary plays a critical role in ensuring the smooth operation of the Board of Directors by maintaining accurate records, overseeing compliance with legal and governance requirements, and facilitating effective communication.
Description
The Board Secretary plays a critical role in ensuring the smooth operation of the Board of Directors by maintaining accurate records, overseeing compliance with legal and governance requirements, and facilitating effective communication. This position requires strong organizational skills, attention to detail, and a commitment to the organization’s mission.
Key Responsibilities:
Governance & Leadership:
- Ensure the organization adheres to its bylaws, policies, and legal requirements.
- Maintain records of board policies, decisions, and governance documents.
- Assist in the filing of required legal documents (e.g., annual reports, tax filings, compliance forms).
- Track board member terms, elections, and committee appointments.
Meeting Coordination & Documentation:
- Schedule, coordinate, and provide notice for board meetings.
- Prepare and distribute meeting agendas in collaboration with the Board Chair.
- Record and maintain accurate meeting minutes, ensuring proper documentation of discussions and decisions.
- Distribute meeting minutes and ensure board members have access to organizational records.
Communication & Record Keeping:
- Serve as the primary custodian of board documents and records.
- Maintain up-to-date contact information for board members.
- Ensure timely communication between board members, committees, and leadership.
- Support onboarding of new board members by providing governance materials and orientation.
Time Commitment:
- Attend board meetings (quarterly as required).
- Prepare meeting materials and minutes.
- Ensure ongoing compliance with governance and record-keeping responsibilities.
Qualifications and Skills:
- Strong organizational and administrative skills.
- Experience with record-keeping, meeting coordination, or governance (preferred).
- Excellent written and verbal communication skills.
- Attention to detail and ability to manage confidential information.
- Familiarity with nonprofit governance, legal compliance, and board operations (a plus).
