What are the responsibilities and job description for the Contract Manager position at Hispanic Federation Inc?
We Are
Hispanic Federation (HF) is the nation's premier Latino nonprofit membership organization. Founded in 1990, HF works to empower and advance the Latino community and its institutions through programs, advocacy, grantmaking, disaster relief, and capacity building. HF focuses its work in eight areas: education, economic empowerment, health, immigration, civic engagement, disaster relief, and the environment. Among the values that drive our work are diversity, equity and inclusion, fairness and justice, and respect, empathy, and compassion.
Who We Seek
Hispanic Federation seeks a Contract Manager to oversee and manage contract-related work across HF’s offices. The manager will support government contracts from New York City government, New York State government and additional government bodies; oversee contract regranting for contracts issued to HF; and liaise with program managers and leadership throughout the life cycle of the contracts – providing critical updates and reports as needed.
The ideal candidate will be highly detail-oriented, a self-starter, and able to accurately complete a range of administrative tasks necessary for successful and timely grant acquisition, distribution, and management. This position reports to the Vice President for Grantmaking and Capacity Building and works closely with the Grants Manager and Capacity Building Team.
This position is a hybrid position and will require 50% onsite presence to the HF Headquarters in New York City.
Reports to: Vice President for Grantmaking and Capacity Building
Location: New York City
Status: Full Time, Regular
Job Responsibilities:
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Build strong relationships with internal stakeholders, including program managers, finance teams, and legal counsel, to ensure clear communication and understanding of contract requirements and objectives.
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Serve as the primary point of contact for external stakeholders, such as government agencies, additional funding sources, and external partner organizations and stakeholders; foster positive relationships and effective collaboration.
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Collaborate with program managers to identify and understand contractual needs and develop appropriate contract structures
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Ensure compliance with all contract reporting requirements
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Review contracts (subcontractors and consultants) for completeness and accuracy
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Assist in monitoring contract performance, funding and payments on assigned subcontracts
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Prepare funding requests and voucher packages for government fund recipients/subcontractors and provide internal reports on the state of contracts and grants assigned
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Communicate with recipients of contract funding, as needed
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Prepare, finalize, and submit contract reports as necessary to the appropriate government agencies
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Maintain accurate and up-to-date (electronic and hard-copy) contract records
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Prepare and present monthly reports (contracting spreadsheet) on contract status, including key metrics, compliance issues, and performance indicators to share with internal stakeholders
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Data entry as necessary
Skills and Qualifications:
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Bachelor's degree, preferably in administration or law; a minimum for two (2) years of professional experience is required, ideally in contract management and oversight in the nonprofit sector or with government contracts.
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Excellent oral and written communication skills, able to synthesize contract language and prepare benchmarks for deliverables.
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Strong financial and analytical skills with exceptional attention to detail.
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Must be able to function well in a fast-paced work environment, able to respond to multiple requests for assistance simultaneously.
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Experience with Microsoft Office (Word, Excel, PowerPoint) is required; experience with Blackbaud Grantmaking or other contract tracking is an asset.
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Excellent interpersonal and communication skills, with a flexible and collaborative spirit. Ability to speak Spanish or another language is strongly preferred.
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Ability to prioritize and assess competing deadlines to ensure programmatic success.
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Enthusiasm, professionalism and a passion for serving the Latino community. Strong commitment to Hispanic Federation's mission and core values.
Compensation and Benefits:
The salary range for this position is $55,000 to $65,000. Compensation comes with a robust benefits package with fully subsidized medical, dental, vision insurance, 403(B) retirement plan – eligible for a company match, access to flexible spending and pre-tax commuter benefits. Full-time regular employees are also provided with fifteen (15) vacation days, four (4) personal days, and paid sick time.
HF is a hybrid work environment with the opportunity to work from home 50% of the time.
To Apply:
Please email a cover letter and resume via this dedicated link. No telephone calls, and only selected candidates will be contacted.
For more information, please visit www.hispanicfederation.org.
Hispanic Federation is an equal opportunity employer and does not discriminate against actual or perceived race, color, religion, gender identity, gender expression, age, national origin, creed, disability, marital status, sexual orientation and/or other protected categories.
Salary : $55,000 - $65,000
