What are the responsibilities and job description for the Program Assistant position at Hispanic Unity of Florida?
Contact: Please email resume and necessary forms to: svalentin@hispanicunity.org
Hispanic Unity of Florida
Job Title: Program Assistant
Reports To: Program Manager
Classification: Non-Exempt, Full-Time Employee- 40 hours per week
Date Released: August 2023
CHANGE LIVES AND MAKE A DIFFERENCE!
At Hispanic Unity of Florida (HUF), we change lives every single day – in small
and big ways. If you want to join an exceptional organization that works tirelessly
to ensure that everyone is empowered to live their American dream, please
continue reading.
It is imperative that all applicants share in the HUF values as it serves as the
foundation for how we treat each other, our clients, our funders, and everyone we
come in contact with. Those values include but are not limited to: Integrity,
transparency, respect, dignity, accountability, diversity, and cultural awareness,
commitment to excellence, collaboration and teamwork.
Summary
The Program Assistant is responsible for supporting the Family Strengthening (FSP) Program
Manager in the monitoring of the programs/contracts services as well as ensuring programs
comply with policy and service standards. The position requires ensuring the accuracy of
outcome data in the programs’ database systems, conduct outreach, enrollments, purchases as
well as enter assessments data in the system.
Administrative Essential Duties:
1. Prepare with the Program Manager all monthly, quarterly, and annual reports required
to comply with FSP contract.
2. Prepare invoices to be reviewed by the Program Manager prior to submission to funders
according to established guidelines.
3. Provide general administrative support, outreach, enrollment, and program activities.
4. Enter FSP programs data in database and prepare monthly invoices.
5. Responsible for placing and delivering program-related purchases such as food, gift
cards, etc.
6. Analyze, track, and report all outcome data required by the funders.
7. Participate in the program budget weekly meeting.
8. Clerical duties such as copying, faxing, scanning, and filing as needed.
9. Perform quality control of program’s data.
10. Perform other duties as requested.
Programmatic Essential Duties:
1. Contributes to the preparation of reports as requested.
2. Communicate with clients and other stakeholders to gain community support for the
program and to solicit input to improve the program.
3. Plan and collaborate effectively with staff members to ensure work schedules and the
execution of contract requirements, as well as achievement of program outcomes.
4. Attend to programs meetings representing the agency as necessary.
5. Perform other duties as requested.
Qualifications & Skills
• Hold a high school diploma (associate or bachelor’s degree preferred) at an accredited
college or university. A minimum of 3 years of administrative support positions
experience.
- Establish and maintain positive working relationships with others, both internally and
- Speak, listen, and write in a clear, thorough, and timely manner using appropriate and
- Anticipate, understand, and respond to the needs of internal and external clients to meet
- Work cooperatively and effectively with others to set goals, resolve problems, and help
- Set priorities, develop a work schedule, monitor progress towards goals, and track details,
- Knowledgeable on word processing, Databases, Spreadsheets, E-mail, and Internet
This job description is not an employment agreement or contract. Management has the exclusive right to alter this
job description at any time without notice”.
Hispanic Unity of Florida is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the
employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both
prospective and current employees to discuss potential accommodations with the employer.
Updated August 2023 by Yonela Carusi, Director Education
Salary : $33,200 - $42,100
